Policies, Standards, Guidelines and Procedures

The Archives and Recordkeeping Act requires the Archives to establish policies, standards and guidelines for recordkeeping, including the creation, identification, maintenance, retention, disposition, custody, and protection of records.

Best practices for recordkeeping are continually evolving. Records Advisory has identified a range of new policies and guidelines that are needed to respond to clients' needs in a rapidly changing environment, and these will be developed in consultation with stakeholders in government. Existing policies and procedures will be reviewed and updated as needed.  Work is focusing on a range of advice and standards on electronic information management. Please contact us for more information.

Nationally and internationally, a wide range of work is being undertaken to develop standards and best practices for recordkeeping. In particular, there is a recognized need for new strategies and tools to effectively manage electronic records. Records Advisory is following these developments and will advise government on accepted professional and industry standards, and their application in the Manitoba government both through our program advisory services and through work with other government information specialists.

Government Records Policies and Procedures

• GRO 1: Preparing Records Schedules
• GRO 2: Transferring Government Records
• GRO 3: Retrieving Records
• GRO 4: Transferring Security Microfilm
  
  
• Government Records Policy: Office Paper Shredders

Related Standards

• International Standard ISO 15489: Fact Sheet