The Access and Privacy Directory is a public access tool which describes the structure and function of Manitoba government departments and agencies and the records they create, including those series of records defined as personal information banks (see Useful Terms section). It is designed to assist in identifying records. The entries have been compiled from information supplied by public bodies. The directory was compiled in 1998-99.

How the Directory is Organized

The Current Records section consists of separate chapters, arranged alphabetically by the name of each government department, agency, and Crown corporation. Every chapter includes the following:

• The  organization chart of the public body in 1998-99.
• Responsibility statements for the public body as a whole, as well as for each division, branch or section identified in the organization chart. These statements describe the functions and mandates of each unit.
• Descriptions of the records in the custody or under the control of the public body, including personal information banks. General records series descriptions provide a summary of the function and content of the records (except where this is self-evident), their office retention period, and their final disposition which is either destruction or transfer to the Archives of Manitoba of Manitoba.
• Personal information banks are identified by the icon which appears before the entry and are more fully described, in order to comply with the requirements of FIPPA. For a detailed definition of the components of personal information banks, please see the Useful Terms section.

The Terminated Records section identifies records created as a result of functions that have been discontinued or reorganized. These records series are no longer "active", meaning that they are no longer required to carry out the functions of the public body and are awaiting or have reached final disposition. Please note that a personal information bank is only identified in the Terminated Records section if the series was terminated after proclamation of The Freedom of Information and Protection of Privacy Act (1998).