The officials in each public body responsible for decisions and actions taken under FIPPA must be identified. These forms have been prepared as models which public bodies may use for these purposes. They are Word 97 documents and may be modified to suit your purposes.

Head of the Public Body

In the Manitoba government, by definition, the head is the minister responsible for a department or an unincorporated Crown agency, or the CEO of an incorporated government agency.

However, each local public body must designate its head, either by by-law or resolution.

Model By-Law

Model Resolution

Access & Privacy Officer

If the head of a public body wishes to delegate his or her responsibilities as head, a written delegation of authority is required.

Manitoba Government Department or Agency Delegation

Local Public Body Model Delegation

Remember

1. The designations and delegations should be to positions, not to individuals. If a new person occupies one of these positions, they assume the FIPPA duties, without requiring a revised designation or delegation.
2. Public bodies also should appoint an Access and Privacy Coordinator who is responsible for the day-to-day administration of FIPPA. In small public bodies, the Access and Privacy Officer may also be the Coordinator.
3. Copies of the designation and delegation forms should be sent to Access and Privacy Services and to the Office of the Ombudsman.