Manitoba Civil Service Commission

CSC Annual Report 2006-2007

Administrative Services

Overview

Administrative Services designs, maintains and coordinates information systems that provide for informed and timely human resource decision-making in the civil service and allow for the evaluation of human resource practices.

Objectives

To determine the human resource information needs of the Commission and of corporate government and recommend and or implement the most effective means of meeting those needs.

To provide leadership to the human resource community specifically and government managers generally in protecting data integrity, coordinating human resource information projects that cross departmental lines and identifying emerging information retrieval opportunities.

To ensure optimum advantage is taken of any corporate human resource information technology, to the greatest benefit of government and of individual departments.

To design, produce and interpret human resource reports that are timely, accurate and appropriate to users’ needs and to corporate requirements.

To secure human resource information through the provision of policies and practices which protect confidentiality while enabling needed access.

To develop and communicate policies and procedures respecting personnel records management, and to coordinate and provide responses to any requests for those records.

To provide the financial information and advice that support the Commission in the required preparation of estimates and related documents, the accurate maintenance of financial information, the proper payment of approved invoices, the timely reporting of budgetary data, and the effective protection of financial assets.

To advance the financial interests of the Commission on inter-departmental committees including the Council of Executive Financial Officers and the Senior Financial Managers Council.

To provide the office management and administrative services that support the work of the Commission, including those services that produce job opportunity notices, receive applications for administrative support work, and advise the public about how to apply for government jobs.

Results

Developed the Business Continuity Plan for both the Commission and the Human Resources Sectors, and played a lead role on the government-wide business continuity planning team.

Provided leadership on behalf of the Commission to corporate human resource-related SAP projects including those resulting in the upgrade of current systems, the security of data, the certification in SAP Integration, and the prioritization and requirements gathering for planned SAP HR enhancements.

Provided expertise to the corporate Information and Communications Technologies (ICT) Restructuring Initiative by implementing an ICT Skills Inventory using SAP, participating on the HR and Communications team, and transitioning the Commission to operate under the new ICTS service delivery model.

Collaborated with the departments of Science, Technology, Energy and Mines, Culture, Heritage and Tourism; and Finance to synchronize employees data in SAP, the Manitoba Phone Directory and the Outlook Address Book and to incorporate an on-line Aboriginal Directory into the Manitoba Phone Book.

1(b) Administrative Services

Expenditures by Sub-Appropriation	Actual 2006-2007 $(000's)	FTEs	Estimate 2006-2007 $(000's)	Variance Over(Under) $(000's)	Expl. No.
Salaries and Employee Benefits	404.9	5.00	475.2	(70.3)
Other Expenditures	248.0		225.6	22.4
Total Sub-Appropriation	652.9	5.00	700.8	(47.9)