Submission Information

Access to personal health information held by the Government of Manitoba and its agencies for research purposes requires approval from the Health Information Privacy Committee.

*NEW* - Dec. 6, 2017

The following document has been created to provide researchers with information about the requirements of the Health Information Privacy Committee for collecting and using Personal Health Identification Numbers (PHINs) for Research.

Applicants are required to email one (1) copy of the application to and deliver ten (10) hard copies to the HIPC Coordinator at the address below. The deadline for receipt of submissions is two weeks before the meeting.

Submissions should be collated so that they can be easily sent to the individual HIPC members. See Submission Requirements for a complete list of the required documents that must be included in the submission package.  Submissions must be received no later than two weeks before the scheduled HIPC meeting.

Complete ALL questions on the application. Applications that are not completed in full will not be reviewed by the HIPC.  Referencing the protocol and/or attachments is not acceptable as an alternative to completing each section of the HIPC application.

It is the responsibility of the applicant to provide the HIPC with a submission package that is complete, clear and concise. Please use simple, non-technical terms and try to avoid medical jargon and acronyms. The HIPC is made up of members with expertise across a range of areas and includes representatives from the public. It is helpful if the project is explained in lay terms so that all members can review the submission with a clear understanding of its content.

The HIPC Coordinator can be consulted during the development of this application. It is recommended that a copy of the application be submitted to the HIPC Coordinator for review and feedback at least one week prior to the submission deadline.

Filling out the application in MSWord: Using the tab or arrow keys, the cursor will advance to the next input field, with the document text being protected from inadvertent changes. Checkboxes may be checked by clicking with a mouse, using the space bar, or entering an 'x'. All information must be type-written in the spaces provided. Do not use a font size smaller than 10 points.

Any significant changes to the originally proposed study design must be reported to the HIPC Chairperson for review and approval in advance of its implementation. Please complete a Protocol Amendment Form and email one (1) signed copy to the HIPC Coordinator at

The next scheduled HIPC meeting is:

  • April 23, 2018 (submission deadline: April 9, 2018)
  • June 15, 2018 (submission deadline: June 1, 2018)

For more information about the Committee:

To send a submission, or for further information about the Committee, please contact:

Health Information Privacy Committee
Manitoba Health, Seniors and Active Living
4043 - 300 Carlton Street
Winnipeg MB  R3B 3M9