COMMUNITY PLACES PROGRAM FAQs

We get many questions regarding the Community Places Program, below you'll find answers to frequently asked questions which may help plan your project and complete your grant application.  Please browse the listing by topic or search for the question(s) you need answered.

Eligibility:

Grant Approvals & Funding Information:

Applications & Deadlines;

Supporting Documentation for Application Form:

Eligibility:

 
Who is eligible?
Community organizations in Manitoba that are incorporated as non-profit are eligible to apply to the Community Places Program.  A non-profit organization is defined as one whose legal incorporation specifies that its activities will be carried on with no financial gain to any of its members.  If the organization is dissolved, all of its property or any the assets will be donated to a charitable organization.
 
What projects are eligible?
Projects involving the renovation, construction or purchase of facilities available to the general public are eligible under the Community Places Program.  Projects must be usable once completed.
 
Are equipment and furniture eligible?
No, equipment and furniture are not eligible under the Community Places Program.  Funding for equipment and furniture may be available through the Manitoba Community Services Council.
 
Are operating and building maintenance costs eligible?
No, operating and building maintenance costs are not eligible under the Community Places Program.  Funding for operating costs may be available through the Manitoba Community Services Council.
 
We don’t own the building can we still get a grant?
Yes, as long as you have a minimum 5 year lease on the property (from the date of application).
 
We did the work last year can we still apply?
No, costs related to work completed prior to grant approval are not eligible under the Community Places Program.
 
We’re just going to do the design work, engineering, feasibility study and/or needs analysis now, can we get a grant for this now and then apply to do the work later?
No, design and planning work is not eligible for a grant on its own, you can only include the costs of design and planning work as part of your construction costs once you are ready to start your project.  Please note that the Community Places Program will only cover the cost of design and planning work related to the work that you are applying for.
 

Grant Approvals & Funding Information:

 
How much funding is available for our project?
Community Places grant requests cannot be more than 50% of the first $15,000 of eligible project costs and up to 1/3 of eligible project costs over that amount.  The maximum grant is $50,000.  Please note that the maximum amount that you are eligible for and the actual grant amount approved may be less due to the limited funding available.  For more information see the Funding Formula Tip Sheet. (PDF 88 KB)
 
When will we find out about the grant?
It is anticipated that Community Places Program grant approvals will be made by the end of October 2017 and will be posted on our website. Grant notifications will be mailed to each applicant.
 
How are grants paid?
Community Places Program grants are paid after the work is completed and paid for.  Organizations can claim for their grant on forms supplied by the Community Places Program once you have signed an agreement and paid for the work completed.  Grant payments can be made in installments based on project progress.
 
We’ve been approved for a grant and we want to start our project, what do we do?
An agreement between the Community Places Program and your organization must be signed before you can start your project.  Please contact your regional office to make arrangements to sign the agreement.
 
What if our project costs more than we thought it would in our application, will you give us more money?
No, the approved grant amount on your approval letter is the maximum which is available to your project.
 
What if our project costs less than we thought it would in our application, will you take away some of our grant?
If the cost of your project is reduced to the point where your grant exceeds the 50% of the first $15,000 of project costs and 1/3 of the costs over that amount then your grant will be reduced according to what you are eligible for based on the Community Places Program funding formula.

 

Application & Deadlines:

 
Where can we find an application form?
 
What is the Deadline?
The deadline for submitting applications for the Community Places Program is September 11, 2017.
 
When can we apply?
Community Places Program application forms are now accepted until September 11, 2017.
 
When can we start our project?
Do not start your project; costs for work started prior to grant approval are not eligible under the Community Places Program.  If you have applied to the Community Places Program and need to start your project before you receive our notification letter please contact your regional office to discuss your situation.
 
Can we do the work in phases?
The Community Places Program encourages project phasing as long as each phase provides something which will be usable once that phase is complete.  You can apply to the Community Places Program for each useable phase of work as long as you don’t have an outstanding Community Places Program grant for your previous phase.
 
The application form is too complicated.  I don’t know how to fill it out because some questions don’t really apply to places and projects like ours.  Do you really need to know all that stuff?
The Community Places Program is a very competitive program with as many as 500 organizations applying each year for limited available grant money.  The application form is a one-size-fits-all which needs to accommodate everything from school playgrounds to sports multiplexes and therefore some application sections will apply more to some projects than others, make certain that every section which you can fill out is completed.  Please note that every section of the application is there for a reason, if it is left blank, or not completed, it may affect your organization’s chances of being approved for a grant.
 

Supporting Documentation for Application Form:

 
Do we need to provide a copy of our Incorporation Papers and our latest Annual Return of Information with our application form?
Yes, in order to demonstrate your non-profit status and to verify that you are up-to-date and in good standing with the Companies Office the Community Places Program requires a copy of both your Incorporation Papers and your latest Annual Return of Information (PDF).
 
How many estimates or quotes do we need for our application form?
Two contractor’s estimates or quotations are required to support the costs indicated on your application form.  Please note that if your grant is approved, three quotes will be required for projects over $100,000.
 
Should we provide proof of community support for our project?
Yes, proof of level of user and community support for the project indicates that your project is important to your community.  By providing letters of support for your project from the community and user groups, event calendar(s), program schedule(s), latest annual report, long-term facility/community plan, needs analysis or a project survey, etc. demonstrates good community support and strengthens your application.
 
What should we provide as documentation to describe and demonstrate the use of any reused/recycled materials or green/environmentally friendly technologies?
The Community Places Program requires organizations to make an effort to incorporate environmentally friendly materials in their project wherever possible.  If you are using reused/recycled or environmentally friendly materials in your project ask your contractor or supplier to indicate it in their estimate or quote or ask them to provide you with a separate document stating that they will be either following LEED Silver or best practices, applying to Manitoba Hydro PowerSmart programs or installing Power Smart technologies or using materials that are reused/recycled or environmentally friendly such as dual flush toilets, natural play features, LED lighting, etc).
 
If we don’t own the building or property, do we need a letter from the owner approving the work we plan on doing?
Yes, a letter from the owner (landlord, municipal government, First Nation, etc.) authorizing the project is required with your application form in order to be eligible.
 
If our project is ordered by a regulatory agency should we provide a copy with our application form?
Yes, if your project was ordered by the Office of the Fire Commissioner, Public Health, Liquor or Child Care Licensing, Manitoba Conservation, Workplace Safety and Health, Building Inspector, etc. or resulting from the findings of an assessment, for example an engineer’s report, please include a copy with your application form.
 
Do we need to provide project plans or drawings with our application form?
Yes, please provide preliminary project plans (drawings, site plan, cross sections, elevations or floor plans) that illustrate the type & scale of intended construction or renovation.  Full professional working drawings are not necessary at the time of application.
 
Do we need a building permit?
Projects that are approved for a Community Places Program grant must either obtain a building permit or provide documentation from the authority having jurisdiction indicating that a building permit is not required.
  • For projects in Winnipeg, please call the City of Winnipeg Building Permit Office at 204-986-5140.
  • For projects outside of Winnipeg please call the Codes and Standards Section of the Fire Commissioner’s Office at 1-800-282-8069 toll free and ask for extension 3322.
 

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