Petroleum Product and Allied Product Storage and Handling

Petroleum Product and Allied Product Storage and Handling

Petroleum products continue to pose a risk of contamination to groundwater and soil. Contamination can occur from large spills or from small leaks and spills over a long period. The effects can be experienced through drinking water contamination, other public health issues, public safety concerns, and reduced real estate values.

To increase protection of the environment, the Manitoba government replaced the former legislation regulating the storage and handling of petroleum and associated products on December 17, 2001. The Regulation is entitled the Storage and Handling of Petroleum Products and Allied Products Regulation (MR188/2001).

Petroleum and allied product storage facilities are issued operating permits in accordance with the Regulation. A listing of current valid operating permits can be found here:

Announcements

Information Bulletin - Notice to Fuel Distributers Prohibition re Delivery (click here)
Response times for Petroleum Storage Program Services

Expected response times for Petroleum Storage Program Services can be found in this Information Bulletin

2016 Interim Operating Permits

Manitoba Conservation and Water Stewardship will be issuing Interim Operating Permits to petroleum storage facility owners who have not applied to renew their expiring operating permit by the October 1, 2015 deadline. This is to allow additional time for permit holders to arrange for a licensed petroleum technician to test the tank system and/or conduct inspections on system components in accordance with their permit. These Interim Operating Permits will expire July 15, 2016.

Further extensions will not be granted. Operation of a petroleum storage facility after July 15, 2016 without a valid operating permit will result in enforcement action.

Important Dates
  • January 1, 2015 - Manitoba Conservation and Water Stewardship will begin accepting and processing renewal applications.
  • October 1, 2015 - Deadline for Permit Renewal Applications.
Operating Permit Renewals

Your Petroleum Storage Facility Permit to Operate may be expiring in December, 2015. To receive a new Permit to Operate, you must submit a completed application by October 1, 2015.

A mail out was sent to all valid permit holders on October 21, 2014. A copy of the letter can be found here. A copy of the Renewal Application can be found here.

Visit the Operating Permit Renewal tab for more information on the renewal process.

Amendments to the Storage and handling of Petroleum Products and Allied Petroleum Products Regulation

Amendments to the Storage and Handling of Petroleum Products and Allied Products Regulation, MR 188/2001 (the Regulation) became effective March 1, 2011

The regulatory amendments update references in the Regulation to requirements of the 2003 Environmental Code of Practice for Aboveground and Underground Storage Tank Systems Containing Petroleum and Allied Products published by CCME.

Read more...

In addition, the amendments:

  • Add biodiesel, E85 and oxygenated gasoline to the definition of allied petroleum product;
  • Add a provision to allow the Department to issue technical bulletins to provide clarification on technical provisions in the Regulation;
  • Add a requirement to submit test results with the Work Completion Certificate in relation to the construction, alteration or removal of any storage tank system;
  • Remove the requirement for the Department to provide 10 days notice to refuse, suspend, or cancel an operating permit for the operation of a storage tank system;
  • Change the time limit from 180 days to 60 days to have any petroleum or allied petroleum product removed from an unused storage tank system;
  • Remove the requirement to have an advisory committee review applications for licensed petroleum technicians (LPT); and
  • Remove the requirement for the Department to provide 10 days notice to refuse, suspend or cancel the license of a LPT.

For more information, contact Paige Allison, Petroleum Storage Program Coordinator at (204)250-3736; Trudy Gilbertson, Petroleum Storage Specialist at (204)470-8315; or send an email to petroleumstorageprog@gov.mb.ca.

Resources Information

Delivery of the Petroleum Product and Allied Product Storage and Handling is based on the Storage and Handling of Petroleum Products and Allied Products Regulation M.R 188/2001 (the Regulation). The Regulation adopts the 2003 CCME Environmental Code of Practice for Aboveground and Underground Storage Tank Systems Containing Petroleum Allied Petroleum Products (the Code of Practice).

For a copy of the Regulation, click here.

For a copy of the Code of Practice, redacted with permission by CCME, click here.

Technical Bulletins

Section 4.1 of the Regulation allows the Director to issue technical bulletins to "provide guidance on the application and interpretation of the technical or design requirements specified in this regulation or the Code of Practice". All current and approved technical bulletins can be found here.

Read more...
Technical Bulletin PSF-001 Spill Containment and Runoff Collection at Product Transfer Areas for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tank Systems 5000 Litres or Larger
Technical Bulletin PSF-002 Monitoring and Leak Detection of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tank Systems 5000 Litres or Larger and Underground Storage Tank Systems
Technical Bulletin PSF-003 Regulatory Requirements for Aboveground Storage Tanks and Storage Systems less than 5000 Litres For Petroleum Products and Allied Products
Technical Bulletin PSF-004 Impact Protection Requirements for Aboveground Storage Tanks Systems
Technical Bulletin PSF-005 Inspection and Maintenance Requirements of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tanks Systems 5000 Liters or Larger and Underground Storage Tank Systems

Guidelines

Guidelines are documents that set out how the Department applies laws and regulations under their jurisdiction. The main purpose of Guidelines is to provide clarity in decision-making and fill in details sometimes missing from the strict nature of legal language in laws or regulations. Guidelines that are referenced in a permit or licence can be enforceable. All current and approved guidelines can be found here.

Read more...

Guideline Title

Applications

Under the Regulation, permits are required to be obtained to construct, alter or remove a petroleum storage tank system; to operate a petroleum storage facility; to transfer an operating permit; and to renew a permit to operate.

Licenses are also required to be obtained, under the Regulation, for an individual who wishes to construct, alter, remove and/or test a petroleum storage tank system.

Expected response times for Petroleum Storage Program Services can be found in this Information Bulletin.

All Applications required to obtain a permit or a license can be found here.

Read more...

Operating Permit Renewal

Petroleum and allied petroleum storage facility operating permits are expiring December 31, 2015. A new operating permit can be obtained by completing and submitting a Renewal Application Form by October 1, 2015.

Renewal Application for Aboveground tanks click here
For a copy of the Renewal Application for Underground tanks click here

It is the responsibility of the permit holder to apply for the renewal of the operating permit.

How to Complete your Application

The Renewal Application Form requires the applicant to provide information regarding the in service monitoring and leak detection they are practising at their facility, and the maintenance and inspection of various components of their storage tank system. The following documents will assist in determining the information you must provide.Click Here to see the FAQs.

Technical Bulletin PSF-002 was written to clarify the information provided in Part 6 of the CCME Code of Practice. Using the tables in this technical bulletin, you can determine the type of in-service monitoring required for your storage tank system, and what periodic leak detection tests (if any) are required. A copy of the technical bulletin would have been issued with your Permit to Operate, and a copy can be found here as well:

Technical Bulletin PSF-002 Monitoring and Leak Detection of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tank Systems 5000 Litres or Larger and Underground Storage Tank Systems

Inspecting and performance testing of your tank system requires work to be done on an annual basis by a qualified licensed petroleum technician. Should your tank system contain any of the items listed below, that item must be inspected and performance tested in accordance with manufacturers standards by a licensed petroleum technician.

Technical Bulletin PSF-005 Inspection and Maintenance Requirements of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tanks Systems 5000 Liters or Larger and Underground Storage Tank Systems
  • automatic tank gauges and monitoring systems
  • high-technology sensors
  • electronic or mechanical leak detection equipment
  • corrosion protection equipment
  • pressurized piping emergency valves
  • emergency shut-down devices
  • containment sumps including dispenser, turbine and transition containment devices
  • overfill protection devices
  • In-Service Monitoring and Leak Detection Method Terms
Important Dates
  • January 1, 2015 - Manitoba Sustainable Development will begin accepting and processing renewal applications.
  • October 1, 2015 - Deadline for Permit Renewal Applications.

Operating Permit Holders

Operating permits are issued to owners of petroleum storage facilities which are in compliance with the Storage and Handing of Petroleum Product and Allied Product Regulation M.R. 188/2001. It is the responsibility of the permit holder to maintain compliance with the permit they have been issued. Failure to comply with all requirements of the operating permit may result in your permit being suspended or cancelled, and may warrant additional enforcement under the Dangerous Good Handling and Transportation Act.

The following documents will assist in determining the requirements for your specific facility.

Technical Bulletin PSF-002 was written to clarify the information provided in Part 6 of the CCME Code of Practice. Using the tables in this technical bulletin, you can determine the type of in-service monitoring required for your storage tank system, and what periodic leak detection tests (if any) are required. A copy of the technical bulletin would have been issued with your Permit to Operate, and a copy can be found here as well:

Technical Bulletin PSF-002 Monitoring and Leak Detection of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tank Systems 5000 Litres or Larger and Underground Storage Tank Systems

Inspecting and performance testing of your tank system is required by a qualified licensed petroleum technician on an annual basis. Should your tank system contain any of the items listed below, that item must be inspected and/or performance tested in accordance with manufacturer's instructions by a licensed petroleum technician.

Technical Bulletin PSF-005 Inspection and Maintenance Requirements of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tanks Systems 5000 Liters or Larger and Underground Storage Tank Systems
  • automatic tank gauges and monitoring systems
  • high-technology sensors
  • electronic or mechanical leak detection equipment
  • corrosion protection equipment
  • pressurized piping emergency valves
  • emergency shut-down devices
  • containment sumps including dispenser, turbine and transition containment devices
  • overfill protection devices

Licensed Petroleum Technician Resources Information

Petroleum technicians are licensed to work on various aspects of construction and alteration of storage tank systems under Part 10 of the Storage and Handling of Petroleum Products and Allied Products Regulation M.R 188/2001 (the Regulation). The Regulation adopts the 2003 CCME Environmental Code of Practice for Aboveground and Underground Storage Tank Systems Containing Petroleum Allied Petroleum Products (the Code of Practice).

For a copy of the Regulation, click here.

For a copy of the Code of Practice, redacted with permission by CCME, click here.


Announcements

Removal of Storage Tank Systems

The Department recently released the following update documents regarding the removal of storage tank systems. These documents are effective immediately.

It is important to note that the change in process for soil sampling. Licensed petroleum technicians are now require to indicate the proposed analysis for soil sampling in the Application for Permit to Remove.

Read more...

Certificate for Cathodic Protection Testing of Petroleum Storage Tank Systems in Manitoba

On December 30, 2014 a letter from the Director was sent to all licensed petroleum technicians informing them of the Departments decision on cathodic protection testing technician certification requirements. You can review the letter here.

Current Licensed Petroleum Technicians

Becoming Licensed as a Petroleum Technician

In Manitoba, only a licensed petroleum technician may perform any construction or alteration work relating to a storage tank system,as per Section 20 of the Regulation. An individual wishing to become a licensed petroleum technician (LPT) may apply to the Director as per Part 10 of the Regulation. 

Read more...

New Applicants

New applicants are individuals who have not previously been licensed in Manitoba to work on petroleum storage tank systems. The requirements are the same for resident and non-resident applicants.

A new applicant must complete and submit:

Renewing Applicants

All petroleum technician licenses expire two years from the date the license was issued, as per Section 56 of the Regulation. It is the responsibility of the license holder to apply, on time, to renew their license. The requirements are the same for resident and non-resident applicants.

Renewing applicants must complete and submit:

Change of Employer

It is the responsibility of the licensed petroleum technician to notify the Director when they have changed employers. The LPT can do so by completing and submitting the Application for Petroleum Technician License

Technical Bulletins

Section 4.1 of the Regulation allows the Director to issue technical bulletins to "provide guidance on the application and interpretation of the technical or design requirements specified in this regulation or the Code of Practice". All current and approved technical bulletins can be found here.

Read more...


Technical Bulletin PSF-001 Spill Containment and Runoff Collection at Product Transfer Areas for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tank Systems 5000 Litres or Larger
Technical Bulletin PSF-002 Monitoring and Leak Detection of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tank Systems 5000 Litres or Larger and Underground Storage Tank Systems
Technical Bulletin PSF-003 Regulatory Requirements for Aboveground Storage Tanks and Storage Systems less than 5000 Litres For Petroleum Products and Allied Products
Technical Bulletin PSF-004 Impact Protection Requirements for Aboveground Storage Tanks Systems
Technical Bulletin PSF-005 Inspection and Maintenance Requirements of Storage Tank Systems for Petroleum Products and Allied Petroleum Products for Aboveground Storage Tanks Systems 5000 Liters or Larger and Underground Storage Tank Systems

Guidelines

Guidelines are documents that set out how the Department applies laws and regulations under their jurisdiction. The purpose of a Guideline is to provide clarity in decision-making and fill in details sometimes missing from the strict nature of legal language in laws or regulations. Guidelines that are referenced in a permit or licence are enforceable. All current and approved guidelines can be found here.

Guideline Title

FAQ's

What is the Petroleum Storage Operating Permit Renewal Process?

  • Petroleum Storage Operating Permits expire December 31, 2015.
  • An operating permit renewal application must be submitted to receive a renewed permit  that takes effect on January 1, 2016.

Why do I need to renew my operating permit?

  • Facilities without a valid operating permit cannot receive or dispense product.

How do I apply for a renewal of my Petroleum Storage Operating Permit?

  • An operating permit renewal application must be completed, signed, and submitted to the Petroleum Storage Program.

When do I need to apply for renewal of my Petroleum Storage Operating Permit?

  • If you have not already applied for a permit renewal, you should do so as soon as possible, ensuring that the application is completed in full.
  • Applications submitted between January 1, 2015 and October 1, 2015 are currently being processed, and you will be issued a permit to operate, valid from January 1, 2016 through 2020.
  • Applications submitted after October 1, 2015 will be processed in the order they are received. If your submission was received after October 1, 2015 you may still receive a renewed operating permit for January 1, 2016.
  • Click here for online application forms and related information .

I missed the October 1, 2015 deadline to apply for renewal of my Petroleum Storage Operating Permit. What happens now?

  • Manitoba Conservation and Water Stewardship will be issuing Interim Operating Permits to petroleum storage facility owners who have not applied to renew their expiring operating permit by the October 1, 2015 deadline. This is to allow additional time for permit holders to arrange for a licensed petroleum technician to test the tank system and/or conduct inspections on system components in accordance with their permit. These Interim Operating Permits will expire July 15, 2016.
  • Please apply as soon as possible, ensuring that the application is completed in full.
  • Applications submitted after the deadline will be processed in the order they are received.
  • Further extensions will not be granted. Operation of a petroleum storage facility after July 15, 2016 without a valid operating permit will result in enforcement action.
  • Click here for application forms and related information.

I applied for renewal of my permit before the October 1 deadline, but have not heard back yet. Did you receive my application? When will I receive my new permit?

  • The volume of applications submitted between January 1, 2015 and October 1, 2015 has been very high. Permits are being sent out as they are processed, and will be valid from January 1, 2016 through 2020.
  • If the application is found to be incomplete in any way, you will be contacted to provide additional information. This information will be required before your permit can be processed.
  • If you have any questions about the status of your renewal, please send an email inquiry to petroleumstorageprog@gov.mb.ca with your permit number(s) and we will follow up with an update.

What happens if I don’t receive a permit by December 31, 2015?

  • Applications submitted between January 1, 2015 and October 1, 2015 are currently being processed. Permits are being sent out as they are completed, and will be valid from January 1, 2016 through 2020.
  • If you applied during this period and have not yet received a permit, you can click here for the online listing of valid permits  which is updated at the beginning of each month.
  • If you still have questions, please send an email inquiry to petroleumstorageprog@gov.mb.ca with your permit number(s) and we will follow up with an update.

APPLICATION QUESTIONS

What is required to apply for renewal?

Applicants must complete the renewal application in full, and thereby demonstrate that the following requirements have been met:

  • 1. In-service monitoring and periodic leak detection requirements

Holders of valid permits must complete in-service monitoring / periodic leak detection requirements.

  • 2. Annual inspection requirements

Holders of valid permits must have annual inspections of certain components of a storage tank system completed by a licensed petroleum technician (LPT).

  • Technical Bulletin PSF-005 addresses requirements for annual inspections by a licensed petroleum technician (LPT).
  • Only those components present on your system require inspection. You are not required to add components to your system as part of the Operating Permit Renewal Process.

How do I complete the permit renewal application?

Use Technical Bulletin PSF-002 (PSF-002) to determine your in-service monitoring requirements and periodic leak detection requirements, and Technical Bulletin PSF-005 (PSF-005) to determine your requirements for annual inspections by a licensed petroleum technician (LPT).

Depending on what type of tanks system you have and what you do for in-service monitoring, you may or may not require periodic leak detection.

PART A & B

  • Fill out part A & B completely. Even if the information is the same for some of the answers, this is an opportunity to ensure that the correct information is recorded for your system.
  • Complete the section “Storage Tank Information”. Include serial numbers for all aboveground tanks. This number can be found on the brass ULC plate on the tank. This is often found on the end of your tank.

IN-SERVICE MONITORING & PERIODIC LEAK DETECTION

  • Use the Table of contents at the beginning of PSF-002 to determine the type of system you have (e.g. aboveground or underground tank, aboveground or underground piping, single walled or double walled, etc).
  • Go to the appropriate page.
  • Look at the “in-service monitoring “column. Verify that you are conducting one of the choices listed.(A table of abbreviations can be found on Page 1.)
  • Look at the “periodic Leak detection” column to see if there is a requirement. The requirement for periodic leak detection is dependent on what you are doing for in-service monitoring and the type of tank you have.
  • Based on what you determine your “in-service monitoring” and “periodic leak detection” requirements are, fill out the In-Service Monitoring section for underground tank(s) or for aboveground tank(s) and if there is a requirement for Periodic Leak Detection, fill out that section as well.
  • Each column represents one tank. If you only have one tank, only use the first column. If you have more than 5 tanks, please copy and add a page.

Annual Inspection and Performance Testing

  • Look at the listed items in the “Annual Inspection and Performance Testing” section. If you have any of these components on your system, they will have to be inspected by a LPT once a year. Note that at a minimum, every system will have an overfill protection device.
  • Check off any of the items you have on your system. Then provide the date and name of the LPT who conducted the most recent inspection or test. The date must be within the past year.
  • Please do not submit any test results with your operating permit renewal application. Retain this documentation for your records.

PART D CERTIFICATION

  • Complete Part D of the application.
  • This needs to be signed by the owner of the tank system.
  • This form should not be signed by the LPT who inspects the system, as they are not applying to operate the tank system.

SUBMITTING THE APPLICATION

  • Include a drawing or sketch of the tank system with your operating permit renewal application. This does not have to be elaborate but should include location of the tanks, location of buildings any nearby water and/or roads.
  • Submit the completed application by:
    • By email to: petroleumstorageprog@gov.mb.ca or
    • By mail to:

      Manitoba Sustainable Development
      Petroleum Storage Program
      1007 Century Street
      Winnipeg  MB  R3H 0W4

What happens if I fill out the renewal application incorrectly, or do not provide all of the required information?

  • Renewals cannot be completed if applications are found to be incomplete, or contain incorrect information.
  • Applications are being reviewed for completeness as they are processed. If deficiencies are identified, you will be contacted and asked to provide additional information.
  • The most commonly observed deficiencies include:
    • Failure to sign the application.
    • Failure to provide a serial number for aboveground tanks.
    • Failure to document completed monitoring and inspection requirements.
  • To avoid a delay in receiving your renewal, please ensure that your application is completed correctly.

LICENSED PETROLEUM TECHNICIAN QUESTIONS

Where can I find a Licensed Petroleum Tecnician (LPT) to complete my required inspections?

How do I become a Licensed Petroleum Tecnician (LPT)?

  • In Manitoba, only a LPT may perform any construction or alteration work relating to a storage tank system. These LPTSs have their petroleum mechanic certification from a recognized institute, such as CPCA or TSSA.
  • Click here for online information on applying to become an LPT, for renewing licenses (renewals are required every two years), and for LPTs that are changing employers.

QUESTIONS ABOUT SPECIFIC STORAGE TANK TYPES

How do I find out if my specific type of tank requires an API inspection?

I have a vertical storage tank and Technical Bulletin PSF-002 (PSF-002) says I need an API inspection - what does that mean?

I have an aboveground tank that holds less than 5000 litres - do I need an inspection and do I need to renew a permit?

  • Aboveground tanks less than 5000 L are subject to partial application of the provincial Regulation.
  • The most notable exemptions for tanks less than 5000 L are:
    • There is no requirement to have a licensed petroleum technician (LPT) install, alter or remove these tanks, and
    • there is no requirement to have an operating permit for the tanks.
  • Technical Bulletin PSF-003  outlines the regulatory requirements for aboveground tanks holding less than 5000 L. All tanks greater than 230 L must comply with the technical requirements of the CCME Code of Practice (see section 3 regarding aboveground tanks). They must be ULC certified. They must have secondary containment and they must have impact protection.

I have an aboveground tank that holds more than 5000 litres - do I need an inspection and do I need to renew a permit?

  • If the tank is 5000 L or greater, an LPT will be required to conduct the installation. The LPT will obtain necessary permits and submit work completion documents to the Department at the end of construction.
  • All tanks greater than 230 L must comply with the technical requirements of the CCME Code of Practice   (see section 3 regarding aboveground tanks).  They must be ULC certified. They must have secondary containment and they must have impact protection.

What do I have to use as impact protection?

I have a Jobsite Storage Tank (JST) - is my JST permit also part of the December 31, 2015 renewal deadline?

  • No, it is not part of this renewal - JST permits are issued one year at a time (for example, from April to April).
  • Similar to your tanks installed in a fixed location, you will require that an LPT conduct an annual inspection of the system. For the JST you will be issued a permit to oparete for one year. You will be expected to maintain a log of the tank location and you must provide that to an Environment Officer upon request.

What if I have been contacted about renewing my operating permit but I don’t have a petroleum storage tank?

  • This Petroleum Storage Operating Permit Renewal Process is an opportunity to ensure that all of the information in the Department’s records is correct.
    • If you used to have a tank, but no longer have one, or
    • If your tank is less than 5000 L and does not require a permit to operate, or
    • If you sold the tank or operation and it is now operated by someone else...

Please let us know.

You can email us at petroleumstorageprog@gov.mb.ca, or call the Petroleum Storage Program Specialist at 204-470-8315.

 

Contact Information

Petroleum Storage Program
1007 Century St
Winnipeg MB  R3H 0W4
Ph: (204)470-8315
Fax: (204)948-2338
Email: petstor@gov.mb.ca

Regional Environment Officers
Contact information for environment officers can be found here:
http://www.gov.mb.ca/sd/ece/contact.html

To Report a Spill
24-hour reporting line: (204) 944-4888
24-hour toll free reporting line: 1-855-944-4888

Additional information on reporting environmental spills and accidents:
http://www.gov.mb.ca/sd/ece/emergency_response.html