Manitoba Landowner Elk Draw Program Application and Application Guide - 2018

An applicant for a Draw Elk Landowner licence must hold a minimum total of one quarter section (160 acres) of land within the Game Hunting Area(s) for which he/ she applies.

IMPORTANT DRAW DATES

Application deadline - May 3/18
Notification date - Aug 2/18
Licences received - third week of August 2018
Refund cheques received - end of September 2018

2019 Application forms and guides will be available early April 2019 on the Wildlife website at www.manitoba.ca/sd/wildlife.index.html

General Information about the Licence Draws

The draw application deadline is Thursday, May 3, 2018 at 4:30 pm. Applications must be at Manitoba Sustainable Development, Licensing Unit, 66-200 Saulteaux Crescent, Winnipeg MB R3J 3W3 by this date and time.

Draw licences are only available through the draw process once a year.

Only current year forms (2018) are eligible to be entered into the current year's draw.

If you have any questions about the application procedures, contact Licensing Unit, telephone 1-800-214-6497/204-945-4042 (Winnipeg).

For further information visit: www.manitoba.ca/sd/wildlife/index.html

The Big Game Draw program has operated in various forms since the 1970s. In 1996, the Multi-Level Draw system was implemented with five priority levels to ensure a clear, transparent program with equal opportunity for all Manitoba hunters desiring to hunt those species where demand exceeded supply. To enhance the draw system, the number of priority levels increased to ten levels in 2012.

There are two separate draw programs:

  • The Landowner Elk Draw program is for resident landowners only.
  • The Big Game Draw program is for resident moose and elk hunting licences.

Separate applications must be completed for the Landowner Elk Draw (dependent on landowner eligibility) or the Big Game Draw. Only one application is allowed for each draw. All applicants are provided a personal priority level in the Multi-Level Draw system. Personal priority levels for the Landowner Elk and Big Game Draws are independent of each other.

Your current priority level will be printed on your notification letter. Please keep this for your reference.

The Landowner Elk Draw is held first. Applicants who apply for both the Landowner Elk and Big Game Draws are advised that, if they are successful in the Landowner Elk Draw, they will lose their opportunity to be drawn for the Big Game Draw. An applicant who has applied to the Big Game Draw with a partner who is a successful applicant in the Landowner Elk Draw will lose the opportunity to be drawn for the Big Game Draw.

A draw licence is valid only in the area(s) and hunting season(s) for which it is issued and, in the case of a Landowner Elk licence, only on land owned by the landowner.

In 2018, residents of Manitoba may hold only one of the following licences: draw moose, draw moose archery, draw elk, draw elk archery, or draw elk landowner. Draw moose and draw moose archery licence holders are not eligible to purchase a non-draw (general) moose licence, a non-draw (general) conservation moose licence or a non-draw archery moose licence.

Youth hunting provisions for shared bag options are extended to include all draw licences, and the same qualifications and privileges apply. Youth can apply for a licence, or, a youth may hunt with a person who has obtained a draw licence via the shared bag option.

Hunting Season Choices

Every year, Manitoba Sustainable Development establishes the hunting season choices for the Big Game and Landowner Elk Draws based on game hunting area, season date, bag limit (per tag) and number of licences/tags available. The number of hunting licences/tags available for draw hunting seasons may change at any point should conditions warrant. Applications must be completed by hunters either as individuals or in pairs dependent upon the hunting season choice. Licences are awarded in licence and game tag combinations as described for each hunting season choice in the application package.

Priority Levels

The 2018 Draw program will be based on 10 priority levels. In the Multi-Level Draw system, Level 1 is the most favourable level and Level 10 is the least favourable level. A personal priority level is assigned to each individual. An application with two applicants is entered into the draw system at the least favourable personal priority level for the applicants. First-time applicants (an applicant who has not applied for a draw licence since 1996) will be assigned a personal priority level of Level 8. Applications are processed randomly and sequentially in the draw system according to priority level and hunting season choices. All Level 1 applications are processed first.

Personal priority levels will improve one level in the following year for each draw year that an applicant is not successful in being awarded a draw licence. Unsuccessful applicants already at Level 1 will remain at Level 1. Successful applicants awarded a licence will be assigned to Level 10 next year.

Hunters who have applied in the draw in 1996 or later do not need to apply every year in order to advance their priority level for that draw. The Multi-Level Draw system will automatically advance their personal priority level each year if their account is not in penalty; however, in order to be awarded a licence, an application and payment must be submitted to the draw in that year. Applicants who are excluded from draw participation due to an unpaid debt will have their personal priority level frozen and will be excluded from all licence draws regardless of the origin of the debt.

Your current priority level will be printed on your notification letter. Please keep this for your reference.

Notification of Licence Award

Results of the draw will be mailed to each applicant by August 2, 2018. Phone calls regarding the results of the draw will not be answered until after this date.

Hunting Information

In Swan River Valley, all GHA 13A elk seasons include that portion of GHA 14 lying outside the Swan-Pelican Provincial Forest.

For those applicants who must apply in pairs, each pair of successful applicants must observe party hunting regulations and must sign one another's licence prior to beginning their hunt. Either licensee may hunt alone; however, he/she must have the game tag on his/her person.

Every person who kills an elk in Game Hunting Area 23 or 23A shall, within 48 hours, deliver the complete head, upper neck, lungs and trachea (windpipe) of the elk to a designated Drop-Off Depot.

Every person who kills an elk in Game Hunting Area 5, 6, 6A, 11, 12, 13, 13A, 18 part only, 18A, 18B (west of Provincial Trunk Highway 366), 18C, or 22 (west of Provincial Trunk Highway 83) shall, within 48 hours, deliver the complete head and upper neck of the elk to a designated Drop-Off Depot.

Manitoba Sustainable Development and Riding Mountain National Park staff will be conducting aerial surveys of the elk population as part of the bovine tuberculosis management program. Hunters may see low-flying aircraft while hunting. Every effort will be made to minimize the disturbance to hunters. (LE7*)

Hunters must possess and be able to produce a valid Hunter Education Certificate if requested by an officer.

Licences are not transferable.

If a licence is lost or destroyed, it must be replaced. Information is available in the Manitoba Hunting Guide.

It is illegal to sign an application on behalf of another applicant.

Conditions Of 2018 Landowner Elk Draw and Licences

Failing to comply with the conditions for a big game hunting licence or making a false statement in an application for such a licence are offences contrary to Section 59 of The Wildlife Act. In addition, a person whose hunting privileges are suspended for all hunting or big game hunting must not apply for or obtain a big game hunting licence.

Only residents of Manitoba may apply for a 2018 Landowner Elk Draw licence.

A Draw Elk Landowner licence is valid only in the area(s) and hunting season(s) for which it is issued.

A Draw Elk Landowner licence is valid only on land owned by the landowner.

A Draw Elk Landowner licence is valid only if signed by the applicant(s).

All applicants for a 2018 Draw Elk Landowner licence must possess a valid Hunter Education Certificate.

Only one application form may be submitted for a 2018 Draw Elk Landowner licence (a person's name may appear on only one 2018 Draw Elk Landowner application).

The first applicant on an application for a Draw Elk Landowner licence must be a registered landowner in the Game Hunting Area(s) chosen on the application form, with the exception that the landowner's spouse may apply for and be issued a licence and game tag, provided that the registered owner does not apply for such a licence. A Director of a Corporation that owns land in the Game Hunting Area(s) may exercise the rights of a registered landowner, with the exception that the spouse of a Director may not apply in place of the Director.

An applicant for a Draw Elk Landowner licence must hold a minimum total of one quarter section (160 acres) of land within the Game Hunting Area(s) for which he/ she applies.

One quarter section of land must be a minimum of 160 acres.

Where a landholding is owned by multiple registered owners, the number of owners who can apply is limited by the total size of the landholding within the Game Hunting Area. For each additional registered landowner applying, the holding must contain an additional one quarter section of land. For example, land held by four registered owners must total at least four quarter sections within the Game Hunting Area for all four owners to be eligible to apply. If the holding totals only three quarter sections, then only three of the owners are eligible to apply. Each quarter section of land must be a minimum of 160 acres.

Some long-term landowners with less than one quarter section but more than 80 acres may be eligible to apply for a licence. Call 204-945-4042 for further details.

Where an application for a Draw Elk Landowner licence bears the names of two applicants, the second applicant must be an immediate family member of the first applicant. It is not necessary to have a second applicant on an application.

An immediate family member for the purpose of this application is a spouse, child, parent, grandchild, grandparent, brother or sister of the first applicant.

Successful applicants will each be awarded a licence. However, successful applicants who have applied as an immediate family member will not be awarded a separate tag and will share one tag with the registered landowner.

Any youth applying for the draw must be at least 12 years old at the application deadline date or their application will be rejected.

Applications for the Landowner Elk Draw must have a complete and valid Declaration of Lands Owned form enclosed.

The Declaration of Lands Owned must list all of the landowners for the land chosen as the hunting season choice. For example, the joint tenants must be listed.

The application form and the Declaration of Lands Owned must have the same hunting season choices listed.

Applications and payments will be accepted only at 200 Saulteaux Crescent in Winnipeg. They may be delivered in person or by mail. It is the applicants' sole responsibility to ensure their completed applications are submitted by the deadline.

Any application and declaration forms not completed or not submitted in compliance with the conditions for a draw licence as set out herein is invalid and will be rejected from the draw.

Applicants with outstanding fees will have their personal priority level frozen until the outstanding balance is paid.

Telephone numbers will only be used for refund processes.

It is the applicant's responsibility to ensure that the department has a correct address. Licences and refunds that are not deliverable are not the department's responsibility.

Game Hunting Area (GHA) Closures

If a decision has been made to close a season before the draw is run, an application will be processed as follows:

  • If the closed HSC was the only choice on the application, the application is removed from the draw and all monies are refunded.
  • If there were other Hunting Season Choices on the application, the closed season is removed and the other HSCs are valid for the purposes of entering the application in the draw.

How to Complete the Application Form for a 2018 Landowner Elk Draw Licence

Before proceeding with these steps, please read and understand the sections on General Information and Conditions of the Draw and Licences.

It is each applicant's responsibility to ensure that his/her information is correct and accurate. Any omissions on the part of applicants will result in the application being removed from the draw. All information, unless otherwise noted, must be completed on the application form in order for it to be valid. All applications with 2 (two) applicants, including archery draw seasons, are considered 1 (one) application.

Please review your application carefully.

For each applicant, print clearly in the spaces provided:

  • Manitoba Driver's Licence Number (only those who do not have a Manitoba Driver's Licence should leave this area blank)
  • indicate male or female
  • date of birth (year, month, day)
  • surname, first name and middle initial
  • complete mailing address
  • a checkmark that the applicant possesses a valid Hunter Education Certificate
  • email address (if available)
  • signature (each applicant must sign his/her own application)
  • telephone number
  • indicate Hunting Season Choice(s)

Under hunting season choice, print the letter/number combination from the hunting season choice column of the enclosed chart that corresponds to your first and second choices. One choice is sufficient. It is not necessary to complete both choices. You should only make choices you are prepared to accept because exchanges and/or refunds are not allowed.

The 1st applicant must be the name of a registered landowner in the Game Hunting Area for the hunting season choices listed. The 2nd applicant must be an immediate family member of the first applicant and must declare relationship. A second applicant is not required.

  • Enclose the completed Declaration of Lands Owned form with your application. The application will be rejected if the Declaration of Lands Owned is not provided at the time of application.
Payment Options

  • Credit card - use credit card payment form
  • Cash, debit or credit card at Client Information Unit (CIU) 200 Saulteaux Crescent, Winnipeg
  • Cheque or Money Order (payable to Minister of Finance)

Total Fee Payment

  • Single applicant per application $64.25
  • Two applicants per application $128.50

Fees include 5% G.S.T. and a portion of the fee is for wildlife conservation.
Fee includes a non-refundable $7.00 application fee.
A $20.00 service charge will be applied on non-negotiable cheques.
Post dated cheques are not acceptable.

Enclose in an envelope the following:

  • completed application form
  • completed Landowner Declaration form
  • payment (must be valid on the day the application is submitted)

Seal, apply the necessary postage, and mail the application.

In person payments may be made at the Client Information Unit (CIU), 200 Saulteaux Crescent, Winnipeg MB. Office hours are Monday to Friday, 8:30 am to 4:30 pm.

The draw application deadline is Thursday, May 3, 2018 at 4:30 pm. Applications must be at Manitoba Sustainable Development, Licensing Unit, 66-200 Saulteaux Crescent, Winnipeg MB R3J 3W3 by this date and time.

How to Complete the Declaration of Lands Owned Form for the 2018 Landowner Elk Draw Licence

For each applicant, print clearly in the spaces provided:

  • surname, first name and middle initial
  • address and postal code
  • check off the Sustainable Development District Office nearest to your land
  • hunting season choice(s)
  • a legal description of lands owned
  • number of acres per title
  • date of property ownership
  • type of ownership
  • names of owners
  • signature and date

All lands listed must be owned by the first applicant. The landowner must be listed on the declaration (names of owners).

Rejection of Applications

An application will be rejected if any of the following apply:

  • The application is not fully completed and accurate
  • The application does not contain a negotiable total payment (application and licence fees)
  • The application bears the name of an ineligible applicant
  • The information on the Declaration of Lands Owned Form is incorrect, missing or invalid
  • The application is not received by the deadline
  • The application has not been signed by each applicant
  • The payment is not able to be processed.

Note: Rejected applications will receive a refund of licence fees.

Successful Applicants

  • Successful applicants will receive their licences by the third week of August.
  • Licences and tags are sent to the first applicant on the application.

Unsuccessful Applications

  • Unsuccessful and rejected applicants will receive a refund of their prepaid licence fees by the end of September.
  • The refund will be paid to each name(s) on the application form and not the name(s) on the payment or cheque.
  • Applicants with outstanding fees from previous draw years will have their refund applied to the outstanding balance.

The Freedom of Information and Protection of Privacy Act

All personal information is collected under the authority of The Wildlife Act and will be used for the administration of the Multi-Level Draw program, hunter surveys, statistical analysis and enforcement purposes. It is protected by the Protection of Privacy provisions of The Freedom of Information and Protection of Privacy Act. If you have any questions about the collection of information contact: Access and Privacy Officer, 90-200 Saulteaux Crescent, Winnipeg MB R3J 3W3, (t) 204-945-4170. For other draw questions, please telephone 204-945-4042/1-800-214-6497.