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Principles & Policies for Managing Human Resources

2.5.3. Oath or Affirmation of Office/Allegiance


POLICY

Every person appointed to employment with the Manitoba government must take the Oath or Affirmation of Office and the Oath or Affirmation of Allegiance subject to the provisions of The Civil Service Act, Section 41 (a) (b) and the Civil Service Act Regulation 11.

The Oath or Affirmation of Allegiance applies only to Canadian citizens or British subjects. Recognizing the inherent right of self-government of Aboriginal peoples, the requirement of an Oath or Affirmation of Allegiance for all Aboriginal employees is waived.

 

RATIONALE

All civil servants hold a unique position of trust. The Oath or Affirmation of Office is a solemn promise by government employees to discharge their duties responsibly and to refrain from disclosing any information, in any form, which may come to them by reason of their employment in the government service. The obligations of the Oath or Affirmation of Office apply throughout one’s employment with the government of Manitoba and continue to apply after the employment relationship ends.
The Oath or Affirmation of Allegiance is a solemn promise by government employees to be loyal to the Queen, who is the symbol of our form of government in Canada and Manitoba.

 

APPLICATION

All new employees of the Manitoba government are required to take the oaths/affirmations, including students. Volunteers, work placement students and trainees who have access to confidential and sensitive information may also be required to take the Oath or Affirmation of Office.

A former employee returning to government service after a break in service is required to re-take the oaths/affirmations.
Employees who cannot make a sworn oath can make an affirmation and are not required to place their hand on the Bible.

Employees who are not Canadian citizens or British subjects are not required to take the Oath or Affirmation of Allegiance where this Oath or Affirmation  would result in a loss of citizenship in their own country.

Further, the Civil Service Commission may direct that other persons be excused where the oath or affirmation may otherwise generate an unreasonable impact to the employee. All such persons who are excluded from taking the Oath or Affirmation of Allegiance, are, however, required to take the Oath or Affirmation of Office/Allegiance.
Original copies of completed oaths or affirmations must be kept in the employee file.

 

ROLES AND RESPONSIBILITIES

Employees will:

  • Be aware of and observe the confidentiality provisions of the Oath or Affirmation of Office as well as those contained in legislation, such as The Freedom of Information and Protection of Privacy Act(FIPPA) and The Personal Health Information Act (PHIA).
  • Exercise discretion in the use of any confidential information acquired by virtue of employment and will not use the confidential information for the purposes of furthering any private interest, or as a means of making personal gains.
  • Ensure the proper handling and protection of confidential information which is applicable both within and outside of government and continues to apply after the employment relationship ends.

The Civil Service Commission will:

  • Administer section 41 (a) (b) of The Civil Service Act.

Departments will:

  • Ensure oaths/affirmations are administered in person by either a Commissioner for Oaths or a Notary Public in and for the Province of Manitoba.
  • Ensure new employees are provided an opportunity to read the policy at the time of taking the oaths/affirmations in order to understand their obligations. 
  • Ensure original copies of completed oaths/affirmations are forwarded to Pay & Benefits to be kept in the employee file.

 

AUTHORITY

The Civil Service Act, Section 41 (a) (b)
Civil Service Act Regulations 11
Conflict of Interest Policy
Value & Ethics Guide
Civil Service Commission Minute CSC 15-96/97-14
Civil Service Commission Minute CSC 01-10/11-2
Civil Service Commission Minute CSC 13-13/14-6
Civil Service Commission Minute CSC 14-15/16.5

 

Owner:

Civil Service Commission

Additional information:

Civil Service Commission
Phone: 204-945-2332
Email: csc@gov.mb.ca

 

Effective date: October 8, 2015


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