Manitoba

Manitoba Family Services

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Volume 1:
Agency Standards
Chapter 3:
Child Protection
Section 1:
Child Protection
Approved:
2008/07/02
Last revised:
2009/11/23
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Child Protection

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This section contains provincial policy and standards relating to the delivery of child protection services by child and family services agencies. It is complementary to case management standards in Chapter 1 of this volume.

Agency responsibilities relating to child abuse are covered in Section 1.3.3, Child Abuse.

Legislation
Policy
Standards

Legislation

Duty to Provide Child Protection
Child Protection Investigations
Designated Intake Agencies
Confidentiality and Sharing of Information

Duty to Provide Child Protection

Child and family services agencies have a duty under section 7 of The Child and Family Services Act to protect children. Section 17 defines when a child is in need of protection and provides examples.

Child Protection Investigations

Agencies are responsible for determining if a child is in need of protection (including abuse). The police are responsible for determining if a person has committed an offence under the Criminal Code (Canada) or The Child and Family Services Act (see Child Protection Offences in Section 1.3.7, Working with Law Enforcement).

Section 18.4 of The Child and Family Services Act requires agencies to immediately investigate child protection matters and to report conclusions to various parties. It also requires the police to provide relevant information to the investigating agency and prescribes when the police must report charges to an employer.

Designated Intake Agencies

Section 21 of The Child and Family Services Authorities Act requires the four authorities to jointly designate agencies to provide intake and emergency services in geographic regions designated by regulation. The object of section 21 is to ensure that intake and emergency services are available throughout the province. This does not mean that the intake process in Section 1.1.1, Intake applies only to designated agencies.

Agencies are designated under the Joint Intake and Emergency Services by Designated Agencies Regulation. Section 4 lists their duties and powers. Section 5 lists the services that must be provided. Section 7 prescribes the process when another agency is already providing services to a person or family. Section 8 states what a designated agency must do in providing child protection services. Section 9 pertains to assessing the need for ongoing services and determining the authority of service.

Confidentiality and Sharing of Information

The sharing of information regarding a child protection case is governed by subsection 76(3) of The Child and Family Services Act. Clause (g) allows for sharing of information from a record where disclosure or communication is required for purposes of the Act. This includes reporting the conclusion of a child protection investigation in accordance with subsections 18.4(2), (2.1) and (3) of the Act.

Policy

Child Protection and Family Preservation
In-Service Training for Child Protection Work
Initial and Ongoing Investigations
Reporting Conclusion of a Child Protection Investigation
Use of Collateral Service Providers
Child Protection and Community Committees
Other Provincial Programs and Services
Provincial/Territorial Protocol
Child Protection Alerts
Recording Practices
Child Protection Service Records

Child Protection and Family Preservation

The principles at the beginning of The Child and Family Services Act are not an endorsement of a specific ideology, methodology or outcome. They provide general direction to agencies and their mandating authorities for delivery of services. For example, families are entitled to receive preventive and supportive services directed to preserving the family unit and to services that respect their cultural and linguistic heritage.

The Act provides for alternatives to the apprehension and removal of a child providing an agency’s responsibility to protect a child in need of protection is addressed. These alternatives include:

Orders of supervision may also be used when returning an apprehended child to the care of a parent or guardian.

In-Service Training for Child Protection Work

Consistent with policy and standards in Section 1.8.3, Training and Development, all agency field service staff must receive in-service training in family-centred child protection services within 12 months from the date they are hired. An agency may meet this requirement through sending staff and supervisors to Core Competency Training, Core 101, or an equivalent course recognized by the Director of Child and Family Services (Child Protection Branch) in consultation with the agency’s mandating authority. When feasible, it is strongly recommended new staff receive this training within six months from the date they are hired.

Initial and Ongoing Investigations

When the intake disposition is to open a case for ongoing service and to transfer [1.6.1] the case to another agency, designated intake agencies are expected to initiate the transfer process soon as reasonably possible. However, transfers may be delayed due to factors such as:

  • the complexity of an investigation, particularly in child abuse cases
  • difficulties in determining the appropriate agency
  • the need to ensure a child is protected
  • legal requirements under The Child and Family Services Act (see Transferring Apprehension Cases in Section 1.3.2, Legal Proceedings)

In addition, once a case is opened for ongoing service or transferred to another agency, investigating workers and supervisors in a designated intake agency are expected to act as a resource to case managers as necessary to ensure continuity in service delivery (see Child Abuse Investigation Services in Section 1.3.3, Child Abuse Investigations).

Reporting Conclusion of a Child Protection Investigation

Agencies are required under section 18.4 of The Child and Family Services Act to report the conclusion of a child protection investigation. Subsection 18.4(3) restricts disclosure when a criminal investigation is pending and the police request an agency not report its conclusion until the criminal investigation is completed.

An investigating agency must advise all applicable parties listed in subsections 18.4(2) and (2.1) whether a child was or was not found to be in need of protection. This may be done in writing or in person or both. This action should also be recorded on the case file (see Recording Practices in this section).

Agencies are expected to provide clear direction to their child protection workers and supervisors regarding the reporting of conclusions. This should be done with advice and assistance from agency counsel. Agencies may also seek direction and support from their mandating authority.

Use of Collateral Service Providers

Service Accountability – Child and family services agencies routinely rely on the services of collateral service providers (organizations or individuals) when necessary to effectively carry out their child protection responsibilities. However, agencies remain accountable for service outcomes until a decision is made to close a child protection case. Child protection cases should be closed only when the agency concludes children are not at high or medium risk of being in need of protection (see Levels of Risk in Section 1.1.0). A file must not be closed only because a collateral service provider is providing services to the family.

Sharing Information with Collateral Service Providers – Written consent to share information with a collateral service provider may be required when an agency relies on the service provider to help in developing and implementing a service plan with a person or family. For example, when an agency requires a parent to seek help with an addiction or mental health problem, the agency must obtain the person’s consent to make a referral to or obtain information from a service provider about the person. However, consents are not required when the sharing of information pertains to a child protection investigation. For example, an agency may rely on a school authority or child (day) care operator to report their observations and concerns about a child to an agency pursuant to section 18 and subsection 76(3) of The Child and Family Services Act.

Service Contracts with Collateral Service Providers – Agencies are required to enter into individual service contracts with collaterals to provide a service under The Child and Family Services Act for a child or family unless the service provider is licensed under the Act or funded by Family Services through a service purchase agreement to provide those services. For example, the province licenses and funds group homes and treatment centres to provide residential care and child care homes and facilities to provide day care. Community organizations may be funded to provide family support services.

An individual service contract must include:

  • service definitions, goals, activities and outcomes
  • reporting requirements
  • when applicable, service funding arrangements

Agencies may contact the Child Protection Branch for information on service purchase agreements as follow:

Manager, Community Support and Service Accountability
Telephone No.: (204) 945-3914 or (204) 945-6964
Fax Nos.: (204) 945-6717

Child Protection and Community Committees

The standards for community committees in Section 1.2.1, Community Involvement, apply to the use of committees in the provision of child protection services. In particular, when a committee’s terms of reference include involvement in case planning and reviews (see Standard 9 in Section 1.2.1, Community Involvement), committee members are bound by confidentiality provisions under section 76(3) of The Child and Family Services Act.

Other Provincial Programs and Services

Agencies are required to work with other provincial programs and services in the delivery of child and family services. This requirement is reflected in policies and standards in other sections of this manual as well as provincial protocols and guidelines as follows:

Child Care – Section 1.2.3, Child Care Services, requires agencies to work with licensed child (day) care facilities and the Manitoba Child Care Program.

Child Abuse – Section 1.3.3, Child Abuse Investigations, explains the legislative and policy requirements to work with the police, health service providers and others.

Sexual Exploitation of Children – Section 1.3.5, Sexually Exploited Children, covers provincial strategies and initiatives relating to child prostitution, child pornography, child sex trafficking, internet luring and child sex tourism.

Drug Endangered Children – Section 1.3.7, Working with Law Enforcement, includes legislative and policy requirements for dealing with drug endangered children.

Youth Criminal Justice – Section 1.3.8, Youth Involved with the Law, contains requirements for working with the police, correctional authorities and the courts.

Family Violence Prevention – The Guidelines for the Development of a Protocol between Child and Family Service Agencies and Women’s Shelters pertains to admissions into shelters, care of children in shelters, planned and unplanned absences, child protection referrals, minor parents and coordination of services.

Family Conciliation – The Protocol between Child and Family Service Agencies and Family Conciliation contains policies and procedures relating to the sharing of information and child protection investigations involving separated or divorced parents.

Copies of protocols not yet available on line can be obtained through the Child Protection the Child Protection Branch

Provincial/Territorial Protocol

Manitoba is signatory to the Provincial/Territorial Protocol on Children and Families Moving between Provinces and Territories, which came into effect on March 21, 2001. It was signed by all province and territories in Canada except for Quebec. The protocol provides a framework for consistent, quality services to children and families moving from or to another province or territory. It consists of general (master) provisions and three schedules as follows:

The general provisions include a commitment to the protocol and requirements relating to the coordination of services, financial responsibilities, protocol implementation and dispute resolution. Schedule A contains provisions relating to child protection alerts, child protection requests and referrals, and repatriations services. Schedule B pertains to children in care moving to or from another province or territory.

In Manitoba, the Child Protection Branch is the central authority under the protocol. The branch coordinates and facilitates services under Schedule A and Schedule B (except for placements in a residential care facility) through the Interprovincial Desk.

Interprovincial Desk
Telephone No.: (204) 945-6960 or (204) 945-6964
Fax Nos.: (204) 945-6717 or (204) 948-2042
Email Address: Debbie.Wowchuk@gov.mb.ca

The functions of the Interprovincial Desk are as follows:

  1. Child Protection Alerts (see Schedule A) – To issue an alert within or outside Manitoba (see Child Protection Alerts below), an agency or its mandating authority must complete and fax either an alert or birth alert form to the Interprovincial Desk. Alert forms are available through the Child and Family Services Information System.

  2. Child Protection Requests and Referrals (see Schedule A) – For requests or referrals to another province or territory, the Interprovincial Desk determines the appropriate child welfare authority and provides contact information to the Manitoba agency. When requesting services from or making a referral to a child welfare authority in another province or territory, an agency must contact the desk and forward a copy of relevant correspondence or emails. The desk requires identifying information on the case, agency contact information and a summary of child protection issues and service plans. The desk also facilitates requests and referrals from other jurisdictions.

  3. Repatriation Services (see Schedule A) – Repatriation services apply to children who flee or are abducted to Manitoba and who are in care of another jurisdiction or are in need of protection in Manitoba. The protocol lists detailed steps that local and central authorities in a receiving province must follow. Agencies may contact the Interprovincial Desk for information and assistance. Except for emergencies, agencies must obtain prior approval for repatriation costs not covered by the child’s family or Operation Go Home, telephone 1-800-668-4663. When repatriation must be expedited in the evening or on a weekend, the Child Protection Branch will approve reasonable costs such as bus fare and meals without prior approval.

  4. Children in Care (see Schedule B) – Except for residential care placements, the Interprovincial Desk coordinates and facilitates planning for children in care moving to or from another province or territory. An agency must contact the desk when planning to place a child in care out of province or from another jurisdiction. The desk requires the following information on the child

    • name, gender and birth date
    • care status
    • a summary of special needs
    • when applicable, identifying information on the family or foster home involved
    • a brief statement regarding the case plan

The Child Protection Branch manages residential care placements through the Provincial Placement Desk (see Section 1.4.1, Child Placement Services).

Child Protection Alerts

In Manitoba, the practice of issuing child protection alerts applies to missing children and birth alerts. To issue an alert within or outside Manitoba, an agency or its mandating authority must complete and fax either an alert or birth alert form to the Interprovincial Desk. Alert forms are available through the Child and Family Services Information System.

Birth alerts apply to expectant mothers considered by agencies to be high risk in relation to the care they will provide for their newborn infant. The practice in Manitoba is to issue alerts to track and locate these high-risk expectant mothers. A typical alert will:

  • state that an agency has serious concerns regarding a mother’s ability to protect her child and if the mother has other children in care
  • state what action is required on locating the mother and request the agency be notified soon as possible when mother has given birth
  • confirm that the agency may apprehend the child at birth

It is important to distinguish between the process for birth alerts and notice to the director of birth of a child to an unmarried child under subsection 9(4) of The Child and Family Services Act. The intent of subsection 9(4) is to make sure that minor parents are advised of their right to request services from an agency under subsection 9(2) of the Act. Maternity institutions and hospitals notify the director of the birth of a child born to a minor on prescribed form CFS-3, Notice of Maternity, in Schedule A of the Child and Family Services Regulation.

Recording Practices

Section 1.1.1, Intake, contains policies and standards with respect to the intake process and, in particular, the use of the Intake Module and the Child and Family Services Information System (CFSIS). Section 1.7.1, Service Records, contains policies and standards regarding service records to be kept by child and family services agencies and licensed adoption agencies.

To record the apprehension of a child, the apprehending agency opens a Child in Care (CIC) case using the provincial automated Intake Module described in Section 1.1.1, Intake.

Child Protection Service Records

Agency administration of service records must reflect the intent and provisions of the Act. A case may be opened as a child protection case and changed to a voluntary family service case when there are no ongoing protection issues and the person or family has requested ongoing services from the agency. The case categories described in Section 1.7.1 and used by CFSIS are consistent with the Act and allow for changing the category. If there is a change from child protection intervention (PRT) to voluntary family service (VFS), the PRT case record is closed and a VFS case record opened and vice versa.

Standards

  1. Orientation to Child Protection – Within three months of commencing employment, all workers and supervisors receive, as part of their orientation to the agency, information about child protection services provided by the agency. This orientation includes:

    • an introduction to provisions in The Child and Family Services Act and regulations pertaining to child protection,

    • an introduction to case management and service record requirements and standards in the Child and Family Services Standards Manual,

    • an overview of child protection services provided by the agency,

    • names, locations and contact information for designated intake agencies,

    • names, locations and contact information for police detachments and health facilities in geographical areas where the agency is providing services, and

    • contact information for agency counsel.

  2. Opening a Child Protection Case – An agency’s child protection service policy states that a case is opened as a child protection case when one or more of the following situations apply:
  3. Child Protection Case Management – At no time is an open child protection case without an assigned case manager. The case manager’s supervisor ensures there is a covering worker assigned to the case when the case manager is on leave for whatever reason. [Generalize to all services and include in Section 1.1.4, Service Provision?]

  4. Leaving Child in Need of Protection in Family Home – A decision to leave a child in need of protection with the person who has charge of the child or to return the child to the care of that person under section 26 of The Child and Family Services Act is based on the following actions:

    • A safety assessment indicates the level of risk to the child is not high.

    • A safety plan confirms it is safe to leave or return the child.

    • When applicable, an extended family or community member is willing and able to assist in the care of the child and report any concerns to the agency.

    • When applicable, the agency arranges for a homemaker or parent aide under section 13 of The Child and Family Services Act (see Section 1.2.4, Homemaker and Parent Aide Services).

    • When applicable, a court has ordered under subsection 20(3) of the Act that a person believed to have subjected a child to abuse has no contact with the child and the person complies with the order.

  5. Voluntary Placement as Alternative to Apprehension – An agency enters into a voluntary placement agreement (VPA) with a parent or guardian as an alternative to apprehension in accordance with Use of Voluntary Placement Agreements policy in Section 1.2.5, Voluntary Placement of Children.

  6. Documenting Child Protection Service Decisions – An agency supervisor ensures the case record complies with Standard 10 in Section 1.7.1, Service Records. In addition the supervisor ensures the record includes information and documentation relating to the reason(s) for opening the case (see Standard 2 in this section) and, when applicable the rationale for:

    • leaving or returning a child to his or her family home (see Standard 4 in this section)

    • placing a child through a voluntary placement agreement (see Standard 5 in this section)

    • use of collateral service providers (see Standard 13 in Section 1.1.1, Intake and the Use of Collateral Service Providers in this section)

    • closing a child protection case

  7. Closing a Child Protection Case – A child protection case remains open until a supervisor approves closure based on one or more of the following:

    • All children in this case are no longer in need of protection and services are no longer required or are provided on a voluntary basis.

    • Another agency has accepted responsibility for ongoing child protection services consistent with transfer standards in Section 1.1.6, Service Completion.

    • All children in the case are made permanent wards under section 38 of The Child and Family Services Act.

    • There is a change in the case category [CC in 1.7.1] from child protection (PRT) to voluntary family service (VFS) (see Case Categories and Standard 9 in Section 1.7.1, Service Records).
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