Manitoba Health

AEFI	Adverse event following immunization
AESI	Adverse events of special interest
CAEFISS	Canadian Adverse Events Following Immunization Surveillance System
COVID-19	Coronavirus Disease of 2019
GBS	Guillain-Barré syndrome
IIV	Inactivated influenza vaccine
LTCF	Long-term care facility
MDV	Multi-dose vial
MHSLTC	Manitoba Health, Seniors and Long-Term Care
MOH	Medical Officer of Health
NACI	National Advisory Committee on Immunization
ORS	Oculo-respiratory syndrome
PFS	Pre-filled syringe
PHAC	Public Health Agency of Canada
PHIMS	Public Health Information Management System
PHIN	Personal health identification number
PVAC	Provincial Vaccine Advisory Committee
RHA	Regional Health Authorities
SH	Shared Health
VE	Vaccine effectiveness
WHO	World Health Organization

The purpose of this Program Plan is to provide all health care providers, regional health authorities (RHAs), Shared Health (SH) and Indigenous partners, who participate in Manitoba’s Seasonal Influenza and COVID-19 Immunization Program, with the provincial program details for the upcoming 2026/27 respiratory illness season.

• February: The World Health Organization released the recommended strains for the 2026/27 Northern Hemisphere influenza vaccines.
• May: NACI released its statement on seasonal influenza vaccine for the upcoming season, recommending the use of any age-appropriate trivalent influenza vaccine for individuals 6 months of age and older who do not have contraindications or precautions. Statement available here: https://publications.gc.ca/collections/collection_2026/aspc-phac/HP37-45-2026-eng.pdf.
• June: NACI released its guidance on the use of COVID-19 vaccines starting fall 2026, recommending COVID-19 vaccination for individuals at increased risk of severe COVID-19 disease, with additional doses recommended for certain higher-risk groups. Statement available here: www.canada.ca/en/public-health/services/publications/vaccines-immunization/national-advisory-committee-immunization-summary-guidance-covid-19-vaccines-starting-fall-2026.html.
• July: Communication was sent out to all providers with directions on how to register to participate in the influenza and COVID-19 immunization program. Providers are asked to complete the online registration form by August 14, 2026, to ensure receipt of all communications, allow for the creation of distribution groups, and allocation planning. For more information and to register for the 2026/27 season, visit: manitoba.ca/respiratoryviruses/distribution.html.
• Early October: The annual reminder letter regarding eligibility for pneumococcal, enhanced influenza, and COVID-19 vaccines is scheduled to be mailed to people who have turned 65 years of age in the past year.
• Early to mid-October: Launch of the provincial 2026/27 Seasonal Influenza and COVID-19 Immunization Program advertising campaign.
• October 13: Regional public health immunization clinics can begin during this week. Regions should consider which group they are in when planning clinics (i.e. group 2 locations should not plan clinics to be held the first week). Offices within a region should work together to plan clinics over several weeks.
• End of October: LTCFs should have completed their influenza and COVID-19 immunization programs for their residents.

All Manitobans 6 months of age and older are eligible to receive the seasonal influenza (flu) vaccine free of charge.

Annual flu vaccination is recommended since the strains contained within the vaccine are changed every year to provide a better match against the viruses expected to circulate, and because the body’s immune response to influenza vaccination is unlikely to persist beyond a year.

An annual flu vaccine is especially important for those at increased risk of serious illness from the flu, their caregivers, and their close contacts. This includes:

People at high risk of influenza-related complications or hospitalization

• All children 6 to 59 months of age
• Adults and children with the following chronic health conditions
  • Cardiac or pulmonary disorders (including bronchopulmonary dysplasia, cystic fibrosis, and asthma);
  • Diabetes mellitus and other metabolic diseases;
  • Cancer, immune-compromising conditions (due to underlying disease, therapy, or both, such as solid organ transplant or hematopoietic stem cell transplant recipients);
  • Renal disease;
  • Anemia or hemoglobinopathy;
  • Neurologic or neurodevelopmental conditions (includes neuromuscular, neurovascular, neurodegenerative, neurodevelopmental conditions, and seizure disorders [and, for children, includes febrile seizures and isolated developmental delay], but excludes migraines and psychiatric conditions without neurological conditions)
  • Class 3 obesity (defined as BMI of 40 kg/m² and over); and
  • Children 6 months to 18 years of age undergoing treatment for long periods with acetylsalicylic acid, because of the potential increase of Reye's syndrome associated with influenza;
• All individuals who are pregnant;
• All individuals of any age who are residents of nursing homes and other chronic care facilities;
• Adults 65 years of age and older; and
• Indigenous Peoples.

People capable of transmitting influenza to those at high risk

• Traditional healers, health care and other care providers in facilities and community settings who, through their activities, are capable of transmitting influenza to those at high risk;
• Household contacts, both adults and children, of individuals at high risk, whether or not the individual at high risk has been vaccinated:
  • household contacts of individuals at high risk;
  • household contacts of infants less than 6 months of age, as these infants are at high risk but cannot receive influenza vaccine;
  • members of a household expecting a newborn during the influenza season;
• Those providing regular childcare to children 0 to 59 months of age, whether in or out of the home; and
• Those who provide services within closed or relatively closed settings to people at high risk (e.g., crew on a cruise ship).

Others

• People who provide essential community services; and
• People whose occupational and/or recreational activities increase their risk of exposure to avian influenza A(H5N1) viruses.

Refer to Immunization of Persons with Chronic Diseases: CIG (www.canada.ca/en/public-health/services/publications/healthy-living/canadian-immunization-guide-part-3-vaccination-specific-populations/page-7-immunization-persons-with-chronic-diseases.html) and Immunization of Immunocompromised Persons: CIG (www.canada.ca/en/public-health/services/publications/healthy-living/canadian-immunization-guide-part-3-vaccination-specific-populations/page-8-immunization-immunocompromised-persons.html) for more information.

International students and out-of-province visitors are eligible to receive the flu vaccine free of charge regardless of third-party insurance and/or Manitoba Health coverage. Administration fees may still apply.

As per NACI, the national goal of the annual influenza immunization programs in Canada is to prevent serious illness caused by influenza and its complications, including death.

As part of the National Immunization Strategy (NIS), the national influenza vaccination coverage goals include achieving 80% coverage among:

• Adults 65 years of age and older
• Adults 18-64 years with chronic medical conditions
• Health care professionals

Every year, NACI updates its recommendations regarding the use of the seasonal flu vaccine. MHSLTC thoroughly reviews NACI’s annual recommendations to inform provincial recommendations and program details.

NACI’s Canadian Immunization Guide and Statement on Seasonal Influenza Vaccine for 2026/27 is available online at www.canada.ca/en/public-health/services/publications/vaccines-immunization/national-advisory-committee-immunization-summary-statement-seasonal-influenza-vaccines-2026-2027.html.

NACI’s Seasonal Influenza Vaccine Guidance in the Context of Avian Influenza:

Although seasonal influenza vaccines do not protect against avian influenza A(H5N1) viruses, they may mitigate the severity of seasonal influenza and reduce the risk of co-infection with seasonal and avian influenza strains. NACI recommends that all individuals whose occupational or recreational activities increase their risk of exposure to avian influenza A(H5N1) viruses should receive an authorized, age-appropriate seasonal influenza vaccine.

MHSLTC Seasonal Influenza Communicable Disease Management Protocol is also available online at manitoba.ca/health/publichealth/cdc/protocol/influenza1.pdf.

The influenza vaccine has been shown to be efficacious in clinical trials, although real-world effectiveness can vary depending on several factors, including how well the vaccine strain matches circulating strains. Even when there is a less-than-ideal match or lower effectiveness against one strain, the possibility of lower VE should not preclude vaccination, particularly for people at high risk of influenza-related complications and hospitalization. Vaccinated individuals are still more likely to be protected compared to those who are unvaccinated. Immunization has been shown to reduce the number of physician visits, hospitalizations and deaths in high-risk adults.

Influenza vaccines are contraindicated in persons with a history of anaphylaxis after previous administration of the vaccine and in persons with proven immediate or anaphylactic hypersensitivity to any component, except egg, of the specific vaccine or its container.

NACI has reviewed the data on administering the flu vaccine to egg-allergic persons and has concluded that egg-allergic individuals may be vaccinated using a full dose of any of the seasonal influenza vaccines available. This is irrespective of a past severe reaction to egg and does not require a prior influenza vaccine skin test. However, immunizers must be prepared with the necessary equipment, knowledge and skills to respond to a vaccine emergency. The observation period post-vaccination of at least 15 minutes is recommended.

All influenza vaccines currently authorized for use in Canada are considered safe for use in persons with latex allergies. The multi-dose vial (MDV) formulations of flu vaccines contain minute quantities of thimerosal, which is a mercury-based preservative to keep the product sterile. Large cohort studies of health databases have found that there is no association between thimerosal-containing vaccines and neurodevelopmental outcomes, including autistic spectrum disorders. All single-dose formulations [i.e., pre-filled syringes (PFS)] of influenza vaccine are thimerosal-free.

Please refer to the vaccine product monographs at: manitoba.ca/respiratoryviruses/resources-hcp.html#resources for a complete list of contraindications and precautions for each of the flu vaccines that are offered as part of Manitoba’s Seasonal Influenza Immunization Program.

For vaccines for use in the 2026-2027 northern hemisphere influenza season, the World Health Organization (WHO) recommends the following:

Egg-based vaccines:

• an A/Missouri/11/2025 (H1N1)pdm09-like virus;
• an A/Darwin/1454/2025 (H3N2)-like virus; and
• a B/Tokyo/EIS13-175/2025 (B/Victoria lineage)-like virus.

Cell culture-based vaccines:

• an A/Missouri/11/2025 (H1N1)pdm09-like virus;
• an A/Darwin/1415/2025 (H3N2)-like virus; and
• a B/Pennsylvania/14/2025 (B/Victoria lineage)-like virus.

ALL flu vaccines MUST be administered by a health care professional who is registered or licensed to provide health care under an Act of the Legislature and authorized under that Act to administer vaccines. Refer to the Publicly Funded Provincial Immunization Program Standards available at manitoba.ca/health/publichealth/cdc/div/manual/docs/standards.pdf.

The products and the volumes Manitoba receives vary based on national allotment and availability. For the 2026/27 vaccine products, please refer to the Vaccine Comparison Chart and Vaccine Quick Reference Guides, available at manitoba.ca/respiratoryviruses/resources-hcp.html#resources.

Please refer to the product monographs for the most current and complete information at manitoba.ca/respiratoryviruses/resources-hcp.html#resources.

Standard dose flu vaccines contain standardized amounts of the HA protein from representative seed strains of the 2 human influenza A subtypes (H3N2 and H1N1) and 1 influenza B lineage (Victoria). All flu vaccines currently available in Manitoba are produced in eggs, except for Flucelvax®, which is a mammalian cell culture-based inactivated, subunit influenza vaccine that is prepared from viruses propagated in mammalian cell lines. Standard dose vaccines are offered to everyone aged six months and older. Children younger than nine years of age, who have never received a flu vaccine, need two doses at least four weeks apart to create the optimal protection against the flu. Only one dose is required each season after that.

Staff and residents of LTCFs, assisted living, and supportive housing who are less than 65 years of age should be immunized with standard-dose flu vaccine.

Individuals aged 65 years and older are recommended to receive an enhanced influenza vaccine rather than the standard-dose flu vaccine.

Enhanced flu vaccines are specifically formulated to produce a stronger immune response in older adults, who are at higher risk of severe complications from influenza. They contain the same three strains that are part of the standard-dose flu vaccines (2A + 1B).

For the 2026/27 season, Manitoba will offer Fluad® (adjuvanted) to all Manitobans aged 65 years and older.

If an individual has already received a standard-dose influenza vaccine when eligible for an enhanced vaccine , it is not recommended to administer an additional dose of the enhanced vaccine during the same influenza season.

Fluad® is an adjuvanted trivalent influenza vaccine specifically designed for adults 65 years of age and older. It contains an adjuvant, MF59, which enhances the immune response. The most frequently reported solicited local adverse events within 4 days of vaccination were injection site pain, followed by temperature at the injection site (“warm” or “hot”) and erythema. Local injection-site reactions (pain and temperature at the injection site) were more frequent in subjects who received the MF59 adjuvanted vaccine than in those who received nonadjuvanted vaccine. The most frequently reported solicited systemic adverse events were headache, fatigue, malaise and myalgia.

With intramuscularly injected (needle) vaccines, injection site reactions are common but are generally classified as mild and transient.

• Enhanced flu vaccines for adults 65 years of age and older create a stronger immune response and induce higher rates of reactions post-injection compared to standard-dose flu vaccines due to the adjuvant in the Fluad® adjuvanted vaccine, but most of these reactions are mild and short-lived.

Please refer to the most recent version of the Seasonal Influenza Vaccine Factsheet available online at manitoba.ca/respiratoryviruses/resources-public.html and the product monographs at manitoba.ca/respiratoryviruses/resources-hcp.html#resources for more information on vaccine safety for each of the flu vaccines that are offered as part of Manitoba’s Seasonal Influenza Immunization Program.

There are a few Adverse Events of Special Interest (AESI) that need to be watched out for when giving the flu vaccine, including but not limited to the following:

Guillain-Barré syndrome (GBS): Studies suggest that the absolute risk of GBS in the period following seasonal and influenza A(H1N1)pdm09 influenza vaccination is about one excess case per one million vaccinations. In comparison, the risk of GBS associated with influenza illness is larger with about 17 cases per million influenza-coded health care encounters, which are a proxy for influenza illness. Avoiding subsequent influenza vaccination of persons known to have had GBS within six weeks of a previous influenza vaccination appears prudent at this time. However, the potential risk of GBS recurrence associated with influenza vaccination must be balanced against the risk of GBS associated with influenza infection itself.

Oculo-respiratory syndrome (ORS): ORS was identified during the 2000/01 flu season. Since then, there have been far fewer cases reported per year, according to the Canadian Adverse Events Following Immunization Surveillance System. ORS is not considered to be an allergic response. Persons who have an occurrence or recurrence of ORS upon revaccination do not necessarily experience further episodes with future vaccinations.

Individuals who have experienced ORS without lower respiratory tract symptoms may be safely re-vaccinated with the influenza vaccine. Persons who experienced ORS with lower respiratory tract symptoms should have an expert review. Health care providers who are unsure whether an individual previously experienced ORS versus an immunoglobulin E (IgE) mediated hypersensitivity immune response should seek advice. Data on clinically significant adverse events do not support the preference of one vaccine product over another when revaccinating those who have previously experienced ORS.

For more information on the contents of influenza and COVID-19 vaccines, please visit ‘Contents of immunizing agents authorised for use in Canada: Canadian Immunization Guide – Canada.ca’

For more information on how to report an adverse event following immunization (AEFI), see the Documentation section below.

---

¹ An AESI is defined as an adverse event (serious or non-serious) that is “of scientific and medical concern specific to the sponsor’s product or program, for which ongoing monitoring and rapid communication by the investigator to the sponsor could be appropriate. Such an event might require further investigation in order to characterize and understand it. Depending on the nature of the event, rapid communication by the trial sponsor to other parties (e.g., regulators) might also be warranted.” (Council for International Organizations of Medical Sciences (CIOMS) VII

All people in Manitoba aged 6 months and older are eligible for COVID-19 vaccination. The fall COVID-19 vaccines are the most updated formulations that are anticipated to protect against the current strain of the COVID-19 virus. Please, refer to www.manitoba.ca/covid19/vaccine.html for more information.

International students and out-of-province visitors are eligible to receive the COVID-19 vaccine free of charge regardless of third-party insurance and/or Manitoba Health coverage. Administration fees may still apply.

Since COVID-19 vaccines have not been broadly available since June 30, 2026, the majority of Manitobans will be eligible to receive the 2026/27 COVID-19 vaccine as soon as it becomes available. Those most at risk of severe disease who received a dose of the COVID-19 vaccine in the summer will require a minimum interval of 3 months between the previous dose and the updated 2026/27 COVID-19 vaccine.

In June 2026, NACI released its recommendations on the use of COVID-19 vaccines starting fall 2026:

• COVID-19 vaccination is strongly recommended for those previously vaccinated and unvaccinated individuals at increased risk of SARS-CoV-2 exposure or severe COVID-19 disease, which includes the following individuals:
• All adults 65 years of age or older
• Those 6 months of age and older who are:
  • Residents of long-term care homes and other congregate living settings for seniors;
  • Individuals with underlying medical conditions that place them at higher risk of severe COVID-19, including children with complex health needs (www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/guidance-documents/signs-symptoms-severity.html#a3);
  • Pregnant women and pregnant individuals;
  • Individuals in or from First Nations, Métis and Inuit communities;
  • Members of racialized and other equity-denied communities;
  • Health care workers and other care providers in facilities and community settings.
• All individuals (previously vaccinated and unvaccinated) 6 months of age and over not in the preceding list may receive the COVID-19 vaccine.

For more information on the National Advisory Committee on Immunization (NACI) recommendations, please refer to www.canada.ca/en/public-health/services/publications/vaccines-immunization/national-advisory-committee-immunization-summary-guidance-covid-19-vaccines-starting-fall-2026.html.

For previously vaccinated individuals

For those previously vaccinated against COVID-19, all individuals aged 6 months and older are eligible to receive one dose of the updated formulation of the COVID-19 vaccine.

Some high-risk individuals are recommended to also receive a second dose to mitigate the waning protection from COVID-19 vaccines. A spring program will be communicated later in the season to advise of the eligibility for a second dose.

Schedule for unvaccinated individuals

Unvaccinated individuals should receive COVID-19 vaccine according to the recommended schedule based on age, with one or two additional doses for those who are moderately to severely immunocompromised; refer to the COVID-19 chapter of the CIG for vaccine schedules for unvaccinated individuals: www.canada.ca/en/public-health/services/publications/healthy-living/canadian-immunization-guide-part-4-active-vaccines/page-26-covid-19-vaccine.html#t1.

In individuals with a confirmed severe, immediate (≤4 hours following exposure) allergy (e.g., anaphylaxis) to a component of a specific COVID-19 vaccine (e.g., PEG), or its container, consultation with an allergist is recommended before receiving the specific COVID-19 vaccine. Individuals with a known or suspected serious allergy to a component of a COVID-19 vaccine for whom the vaccine is felt to be appropriate should be observed for at least 30 minutes after vaccination, if they receive a vaccine containing that component or have a proven serious allergic reaction to any injectable therapy.

As a precautionary measure, further doses of mRNA COVID-19 vaccines should be deferred among individuals who have experienced myocarditis and/or pericarditis within 6 weeks following a previous dose of an mRNA COVID-19 vaccine.

Those with a history compatible with pericarditis and who either had no cardiac workup or had normal cardiac investigations can receive the next dose once they are symptom-free and at least 90 days have elapsed since vaccination.

Current data do not show a product-specific difference in the risks of myocarditis and/or pericarditis after a dose of an updated formulation of mRNA COVID-19 vaccine.

The WHO statement from the Technical Advisory Group on COVID-19 Vaccine Composition (TAG-CO-VAC) on the antigen composition of COVID-19 vaccines identified the monovalent LP.8.1 is the recommended COVID-19 vaccine antigen for the 2026/27 vaccination season, although other antigens, such as XFG or NB.1.8.1, may be considered if supported by evidence.

For details on the different COVID-19 vaccines that are part of this year’s COVID-19 Immunization Program, please refer to the Vaccine Comparison Chart and the Vaccine Quick Reference Guides, available at manitoba.ca/respiratoryviruses/resources-hcp.html#resources.

Note: For this season, Manitoba will procure a limited supply of the non-mRNA COVID-19 vaccine (Nuvaxovid), which will be available exclusively through public health. Clients are to be advised to contact the provincial call center at 204-788-8200 (in Winnipeg) or toll-free at 1-888-315-9257 to identify a location nearest them that could have supply.

Please refer to the product monographs for the most current and complete information at manitoba.ca/respiratoryviruses/resources-hcp.html#resources.

Adverse events most commonly associated with COVID-19 vaccination are mild and go away on their own with minimal to no intervention. These include local reactions like redness, soreness and swelling as well as systemic reactions like chills, fatigue, joint pain, headache, low-grade fever and muscle aches.

For more information on how to report an adverse event following immunization (AEFI), see the Documentation section below.

Learn more about:

• Reported side effects following COVID-19 vaccination
• Vaccine safety and possible side effects: Allergic reactions.

Manitoba uses a mixed provider delivery model for Manitoba’s Immunization Program, with nurses, nurse practitioners, midwives, physicians, physician assistants, and pharmacists administering vaccines in private and public health settings.

Providers are required to register to participate in the flu and COVID-19 immunization program. Those who register will be sent order surveys throughout the season. Responses to those surveys will be required by the indicated deadlines to receive products for that time period.

• Priority locations (i.e. Hospitals, First Nations Communities and Long-Term Care facilities) will receive vaccine first and will have access to weekly ordering and deliveries.
• All other registered providers will be placed into one of two distribution groups and will have access to biweekly vaccine deliveries for the start of the campaign, contingent on available stock at the provincial warehouse.

Orders will be reviewed and may be adjusted based on vaccine availability, historical doses administered, as well as any shortages or delays that may occur. An allocation email will be sent to each location that placed an order, which will include a list of all the products to be shipped, the approved quantities, as well as an approximate timeline for when deliveries are expected to arrive.

Providers can also provide any special hours of operation (e.g. closed for lunch between 12-1, closed on Fridays, etc.) and whether they are open for weekend deliveries. This information is extremely important and will ensure an efficient and timely delivery schedule. Locations that have complicated or restrictive delivery timelines may result in delayed deliveries.

To expedite the order process and reduce the number of individual orders that are being shipped to one single location, health care providers at the same facility should submit one order for influenza and/or COVID-19 vaccines that covers all providers in the facility.

Health care providers are encouraged to start offering influenza and COVID-19 vaccines to their patients as soon as they receive the products.

For information on the distribution model and program registration, visit: manitoba.ca/respiratoryviruses/distribution.html. Updates on influenza and COVID-19 vaccine distribution, including supply issues or delays, will be emailed to registered providers at the email address provided at the time of registration.

Any unused vaccine from the previous influenza season is to be returned to the Provincial Distribution Warehouse using the Manitoba Health’s Return Policy and Procedure available at: manitoba.ca/health/publichealth/cdc/div/docs/vbrpp.pdf.

Vaccines are generally safe and well tolerated. In addition to data from pre-marketing trials showing vaccine safety, steps are undertaken by national and provincial vaccine programs to monitor their use in post-marketing for any new safety issues that might emerge. In addition to routine passive surveillance, every year during the seasonal influenza and COVID-19 vaccination campaigns, PHAC conducts expedited reporting of AEFIs with current influenza and COVID-19 vaccines in order to identify vaccine safety signals in a timely manner. Refer to the Canadian Adverse Events Following Immunization Surveillance System (CAEFISS) web page for more information on post-marketing surveillance and AEFIs in Canada.

Specifically in Manitoba, an enhanced vaccine safety signal detection methodology was first implemented during the COVID-19 vaccination campaign and has since been employed as well for other vaccine products and will continue to be implemented during the annual immunization campaigns on the seasonal respiratory viral infections (i.e., flu, COVID-19 and RSV). This involves a systematic, near-real-time assessment of an identified risk associated with the use of the vaccine for early detection of adverse events. Various other statistical methodologies and data-mining algorithms have since been employed as well, including a tree-based scanning statistic, to further enhance safety signal detection capacities. Urgent measures to protect the public are then immediately undertaken, where appropriate.

An immunizer is a health care provider who is registered or licensed to provide health care under current legislation and who is authorized under that legislation to administer vaccines to a client/patient.

Immunizers MUST record and maintain doses administered, informed consent, adverse events following immunization (AEFI), and incidents of adverse storage conditions as outlined in the Publicly Funded Provincial Immunization Standards: manitoba.ca/health/publichealth/cdc/div/manual/docs/standards.pdf. Audits will be conducted periodically, and documentation may be required to be submitted to MHSLTC, as requested.

Pharmacies that contract nurses to conduct flu and COVID-19 immunizations must ensure that they meet those standards and keep records of doses administered, informed consent, AEFI, and any other incidents.

For more information about provincial immunization program standards, please access Manitoba’s Immunization Program Manual: manitoba.ca/health/publichealth/cdc/div/manual/index.html and the Provincial Immunization Competency Guideline at manitoba.ca/health/publichealth/cdc/div/manual/docs/immcomp.pdf.

a. Consent

As per Manitoba Health Informed Consent Guidelines for Immunization: manitoba.ca/health/publichealth/cdc/protocol/consentguidelines.pdf, verbal or written consent must be obtained prior to immunization and must be documented via a consent form, medical chart or electronic health record. To assist with obtaining consent, a combined influenza, COVID-19, Pneumococcal, and RSV Vaccine Consent Form is available online at: manitoba.ca/respiratoryviruses/resources-public.html.

b. Data Entry

Health care providers and facilities in Manitoba must account for every publicly funded vaccine dose ordered and administered, including influenza and COVID-19 vaccines. All immunizations must be reported to the Manitoba Immunization Registry through the Public Health Information Management System (PHIMS) to ensure client immunization records remain complete and up to date.

Immunizations can be reported in one of the following ways:

1. Claims Processing System (Physician Billing)
   • Publicly funded immunizations administered by fee-for-service physicians and other health care providers who shadow bill (e.g., regional nurse practitioners) are electronically uploaded through the Claims Processing System.
   • Current tariff codes for Manitoba's Publicly Funded Immunization Program are available at: manitoba.ca/health/publichealth/surveillance/immunization/docs/mims_tariff_codes.pdf.
2. Direct Entry into PHIMS
   • Health care providers with access and appropriate permissions must enter administered influenza and COVID-19 vaccine doses directly into PHIMS within two business days. For additional information, refer to: https://phimsmb.ca/files/provider-recorded.pdf.
   • Users must log into PHIMS at least once every 90 days to maintain access. If your account becomes locked or have other issues with PHIMS, contact the Shared Health Service Desk at 204-940-8500.
   • Accounts inactive for 120-180 days will be deactivated. Reactivation requires a new access request submitted by the Account Sponsor or Requester and may take up to two weeks to process.
   • To have users added or removed, submit the appropriate form to the Shared Health service desk at servicedesk@sharedhealthmb.ca. For more information and forms visit www.phimsmb.ca.
   • If you are a new site wanting PHIMS access contact BPHIMSQualityAssurance@gov.mb.caM.
3. Vaccine Administration Reporting Form
   • Health care providers who do not have PHIMS access or do not use the Claims Processing System (e.g. private influenza clinics) must complete and submit the Vaccine Administration Reporting Form: manitoba.ca/health/publichealth/cdc/div/docs/iifhcp.pdf

It is imperative that all fields are completed in the form before it is submitted.

Additional Reporting Requirements

• For doses administered to persons without a PHIN, complete the Vaccine Administration Reporting Form for Clients With No PHIN or Not Found in PHIMS and fax it to PHIMS Quality Assurance at 204-945-6482: manitoba.ca/health/publichealth/cdc/div/manual/docs/vaccine-admin-reporting-no-phin-letter.pdf.
• To correct or update an immunization record in Manitoba, use the Immunization Record Correction Form: manitoba.ca/health/publichealth/cdc/div/docs/imrcfhcp.pdf.
• All submitted immunization records are entered into PHIMS and become part of the Manitoba Immunization Registry.

Documentation and record storage should also comply with the respective health care providers’ regulatory body.

c. Reporting an AEFI

In accordance with section 59 of The Public Health Act, health care providers are to report to the regional Medical Officer of Health (MOH) a reportable AEFI within seven days of becoming aware of the AEFI. Health care providers should report a serious AEFI (see below) within one business day, which can be by telephone, followed by the complete written report within 72 hours.

A reportable AEFI is an event that:

1. is temporally associated with a vaccine
2. has no other clear cause at the time of reporting
3. is either serious or unexpected.

An AEFI is considered “serious” if any of the following criteria are met:

• results in death
• is life-threatening, that is, where the patient was at real, rather than hypothetical, risk of death at the time of the event/reaction
• requires in-patient hospitalization, defined as any of the following:
  • hospital stay lasting ≥ 24 hours based on known date/time of admission and discharge or,
  • hospital stay involving all or part of two consecutive days (i.e., admission and discharge date are at least one day apart but specific time of admission is not specified)
• results in prolongation of existing hospitalization
• results in persistent or significant disability/incapacity (if known at the time of reporting)
• is a congenital anomaly/birth defect
• is medically important, defined as:
  • an event or reaction that might not be immediately life-threatening, or result in death or hospitalisation, but might jeopardise the patient or might require intervention to prevent one of the other seriousness criteria.

An AEFI is considered “unexpected” if either of the following criteria is met:

• is not listed in the most current Health Canada-approved product monograph for vaccines marketed in Canada
• listed in the product monograph but is different in nature, severity, frequency, specificity or outcome.

The AEFI module of the Public Health Information Management System (PHIMS) allows public health providers with access to report AEFIs directly into PHIMS. Health care providers without access to PHIMS should complete a Reporting Form for Adverse Events Following Immunization available online at: manitoba.ca/health/publichealth/cdc/docs/aefi_form.pdf and submit it to their regional MOH. A listing of regional MOH contact information is found here: manitoba.ca/health/publichealth/contactlist.html.

All forms received will also be entered into PHIMS for vaccine safety surveillance in Manitoba and will be included as part of the client immunization record in the provincial immunization registry within PHIMS. All MOH recommendations of an individual’s AEFI should be recorded in the client’s personal health record.

MHSLTC reviews all submitted AEFI reports. If a link is found between an adverse event and a vaccine, public health officials take appropriate actions to ensure the safety of the public.

For more information on AEFI, visit manitoba.ca/health/publichealth/cdc/div/aefi.html.

As with all vaccines and biologics, please refer to the online Cold Chain Protocol – Immunizing Vaccines and Biologics and corresponding resources for all storage and handling requirements manitoba.ca/health/publichealth/cdc/coldchain.html.

Flu and COVID-19 vaccines must be stored in a temperature-monitored refrigerator between 2⁰ to 8⁰ Celsius. In the event that vaccines have been exposed to temperatures outside of 2⁰ to 8⁰ Celsius, the location MUST report the adverse storage condition incident to MHSLTC by completing/submitting the online form manitoba.ca/health/publichealth/cdc/docs/ccf.pdf or submit the required information directly through PHIMS.

All COVID-19 vaccines will be delivered thawed, unless otherwise requested to be shipped frozen. Store them immediately in a temperature-monitored refrigerator and do not refreeze them.

For information on the storage and handling of COVID-19 vaccines, please refer directly to the product monographs. Storage and Handling information is also included in the COVID-19 & Influenza Vaccine Quick Reference Guides available online at manitoba.ca/respiratoryviruses/resources-hcp.html#resources.

Manitoba Health does not allow the use of bar fridges to store vaccines and regular mercury thermometers are not to be used to monitor the fridge temperature.

Fridges should only contain vaccines. No food or other biologics should be kept in the vaccine fridge. Health care providers and pharmacists who are holding clinics outside of their main facility, where a fridge may not be present, should review the Packing, Storage and Handling for Off-Site Immunization Clinics section of the Cold Chain Protocol, available at manitoba.ca/health/publichealth/cdc/coldchain/protocol7.html. This will ensure that vaccines are stored and transported properly, and temperature of the vaccines is maintained and recorded throughout the time they are out of the fridge.

Promotional resources will be available to order, free of charge, from the Materials Distribution Agency, and will also be posted on MHSLTC’s Vaccine-Preventable Respiratory Illnesses website at manitoba.ca/respiratoryviruses/resources-hcp.html#print where they can be downloaded electronically. The Order Form to order promotional and educational resources is available here: manitoba.ca/health/jmc/index.html.

As with previous years, MHSLTC will communicate with health care providers, including RHAs, SH, pharmacists, and Indigenous partners, to support the planning of mass clinics.

In order to provide more information to the public, MHSLTC will continue to identify on the Flu and COVID-19 Vaccine Provider Map any locations that have registered to participate in the flu and COVID-19 immunization program, as well as regional clinics for the public. Flu and COVID-19 Vaccine Provider Map can be found at manitoba.ca/respiratoryviruses/vaccinefinder.html.

Health care providers and pharmacies that are planning on hosting public clinics are to ensure that information about the clinic (i.e. date, times, location, accessibility, appointment or walk-in) is provided via email to vaccines@gov.mb.ca at least three weeks in advance to be included in the Flu and COVID-19 Vaccine Provider Map.

Surveillance of influenza and COVID-19 immunization uptake is included in the weekly respiratory surveillance reports, available online at: manitoba.ca/health/publichealth/surveillance/influenza/index.html.

The following resources for the public are available at www.gov.mb.ca/respiratoryviruses/resources-public.html:

• Influenza and COVID-19 fact sheets - available in 15 languages
• COVID-19, Influenza, Pneumococcal, and RSV Immunization Consent Form.

The following resources for health care providers are available at manitoba.ca/respiratoryviruses/resources-hcp.html:

• Comparison Chart and Vaccine Quick Reference Guides (updated annually)
• Product Monographs
• Respiratory Season Print Resources (+ link to order form)
• Immunization Documentation and Reporting Forms
• Manitoba Health Vaccine-Preventable Respiratory Illnesses- Vaccine Administration Training Module (updated annually)
• COVID-19 and Seasonal Influenza CD Management Protocols.