Community Documents

Northern Affairs in Municipal and Northern Relations supports and facilitates the provision of municipal services and infrastructure in 48 designated communities in the unorganized territory of northern Manitoba as defined by The Northern Affairs Act.

The Northern Affairs Division provides this support to communities in a number of program areas that include municipal administration, public works, environmental services, protective services, community development, land-use planning, community planning, and infrastructure development.

The following community resource documents are available for communities to facilitate their work:

A Safe Workplace: A Workplace Safety and Health Manual for Your Community [.html]

Indigenous Organizations in Manitoba [.pdf / 1.43 MB]

Community Profiles [.html]

Community Management Series

• Community Development Corporation Manual for Northern Affairs Communities [.pdf / 537 KB]


• Running For Council
  • Running for Council - Body [.pdf / 458 KB]
• Council Orientation Manual
  • Council Orientation Manual [.pdf / 486 KB]
  • Appendix A – Council Orientation Presentation [.pptx / 835 KB]
  • Appendix B – Understanding and Interpreting Financial Statements [.pdf / 594 KB]
• Employee Management Guide
  • Contents [.pdf / 11 KB]
  • Introduction [.pdf / 185 KB]
  • Employee Management Guide – body [.pdf / 359 KB]
  • Appendix A – Employee Agreement/Schedules [.pdf / 349 KB]
  • Appendix B – Community Employee Standards/Core Competencies [.pdf / 228 KB]
  • Appendix C – Application for Employment [.pdf / 282 KB]
  • Appendix D - Position Advertisements [.pdf / 138 KB]
  • Appendix E – Letters to Applicants [.pdf / 135 KB]
  • Appendix G – Sample Letters [.pdf / 246 KB]
  • Appendix H – Sample Employee Code of Conduct [.pdf / 125 KB]
  • Appendix I – Time Sheet and Attendance Form [.pdf / 121 KB]
  • Appendix J – Performance Appraisal Templates [.pdf / 324 KB]
  • Appendix K – Sample Warnings [.pdf / 367 KB]
• Community Management Plan Development
•  Community Management Plan Manual – body
• Appendix CMP-A: Sample Community Management Plan 
•  Appendix CPD-A: Capital Budget and Five-Year Plan Form
• Appendix CPD-Aa: Capital Budget and Five-Year Plan Guide
• Appendix CPD-Ab: Sample Capital Budget and Five-Year Plan Form


• Subdivision Process Guide
  • Table of Contents [.pdf / 18 KB]
  • Introduction [.pdf / 32 KB]
  • Subdivision Process Guide - body [.pdf / 839 KB]
• Land Use Planning Guide
  • Table of Contents [.pdf / 15 KB]
  • Introduction [.pdf / 32 KB]
  • Land Use Planning Guide - body [.pdf / 96 KB]
• Managing Your Own Affairs
  • Managing Your Own Affairs manual [.pdf / 397 KB]
• Capital Project Planning and Delivery - UNDER REVIEW
  • Table of Contents [.pdf / 58 KB]
  • Community Capital Program Manual - Body [.pdf / 618 KB]
  • Appendix A: Checklist for Contract Administration Process [.pdf / 170 KB]
  • Appendix B: Bid Bond Oct. 2014 [.docx / 23 KB]
  • Appendix C: Labour and Payment Bond Oct. 2014 [.docx / 27 KB]
  • Appendix D: Performance Bond Oct. 2014 [.docx / 25 KB]
  • Appendix E: Change Order [.pdf / 78 KB]
  • Appendix F: Position Description Project Supervisor [.pdf / 116 KB]
  • Appendix G: Progress Payment [.pdf / 125 KB]
  • Appendix H: Monthly/Final Project Financial and Aboriginal/Local Procurement Report [.pdf / 15 KB]
  • Appendix I: Capital Application Preparation Checklist [.pdf / 171 KB]
  • Appendix J: Aboriginal Procurement Process Flowchart [.pdf / 135 KB]
  • Appendix K: Flowchart - API Options with Reporting [.pdf / 62 KB]
  • Appendix L: Record of Assessment – Aboriginal Procurement [.pdf / 62 KB]
  • Appendix M: Water Treatment Plant Specifications [.pdf / 62 KB]
  • Appendix N: Financial Summary Worksheet [.pdf / 376 KB]

Election Official's Handbook

• Election Official's Handbook - Body [.pdf / 388 KB]
• Appendix A - Excerpts from The Manitoba Evidence Act[.pdf / 18 KB]
• Appendix B - Election Forms [.pdf / 271 KB]
• Form 1 - Declaration of Election Official
• Form 2 - Voters List
• Form 3 - Notice of Voters List/Personal Security Protection
• Form 3A - Annual Public Notice
• Form 4 - Application for Personal Security Protection
• Form 5 - Personal Security Certificate
• Form 6 - Notice of Nominations
• Form 7 - Candidate Nomination
• Form 8 - Declaration of Candidate
• Form 9 - Candidate Withdrawal
• Form 10 - Scrutineer Appointment
• Form 11 - Notice of Election
• Form 12 - Information Sheet for Scrutineers
• Form 13 - Oath of Scrutineer
• Form 14 - Ballots (Separate, Composite)
• Form 15 - Directions for Voting
• Form 16 - Oath of Voter
• Form 17 - Oath of Person Assisting a Voter
• Form 18 - Oath of Interpreter
• Form 19 - Application to Vote by Sealed Envelope
• Form 20 - Instructions for Voting by Sealed Envelope
• Form 21 - Voting by Sealed Envelope
• Form 22 - Ballot Account
• Form 23 - Statement of the Vote
• Form 24 - Statement of Official Results
• Form 25 - Oath of Office for Members of Council
• Appendix C - Notations for Document Envelopes[.pdf / 79KB]
• Appendix D - Election Calendar
• Election Calendar
• Appendix E - Community Councils Election Regulation (Office Consolidation)[.pdf / 324 KB]
• Appendix F - Excerpts from The Northern Affairs Act [.pdf / 228 KB]
• Appendix G - Section 92 (The Municipal Act) [.pdf / 159 KB]
• Appendix H - Application for a Declaration Member is Disqualified[.pdf / 127 KB]
• Appendix I - Election Offences (The Municipal Councils and School Boards Elections Act) [.pdf / 220 KB]
• Appendix J - Application to Challenge an Election [.pdf / 82 KB]
• Appendix K - Application for Recount
• Application for Recount
  

Financial Management Guide

• Financial Management Guide - Body [.pdf / 872 KB]
• Appendix A: Community Administrative Officer (Bylaw and Resolution) [.pdf / 110 KB]
• Appendix B: Role of Chair [.pdf / 21 KB]
• Appendix C: Agenda - Regular and Special Meeting [.pdf / 53 KB]
• Appendix D: Regular Meeting Minutes [.pdf / 59 KB]
• Appendix E: Certified Resolution [.pdf / 44 KB]
• Appendix F: List of Bylaws [.pdf / 50 KB]
• Appendix G: Sample Organizational Bylaw [.pdf / 145 KB]
• Appendix H: Sample Procedures Bylaw | Rules of Procedures | Council Member’s Code of Conduct [.pdf / 326 KB]
• Appendix I: Combination Numeric and Subject Filing System [.pdf / 117 KB]
• Appendix J: Balance Sheet [.pdf / 118 KB]
• Appendix K: Income Statement [.pdf / 83 KB]
• Appendix L: Statement of Cash Flows [.pdf / 8 KB]
• Appendix M: Project Report for Administration Program [.pdf / 9 KB]
• Appendix N: Schedule of Locally Generated Revenue [.pdf / 113 KB]
• Appendix O: Schedule of Reserves [.pdf / 17 KB]
• Appendix P: Schedule of Tangible Capital Assets [.pdf / 39 KB]
• Appendix Q: Employee or Independent Contractor [.pdf / 204 KB]
• Appendix R: Sample Financial Reserve Bylaw [.pdf / 119 KB]
• Appendix S: Cash Flow Projection [.pdf / 284 KB]
• Appendix T: Budget Form [.pdf / 96 KB]
• Appendix U: Chart of Accounts [.pdf / 22 KB]

Northern Affairs Manual of Policies and Procedures

• Contents - Introduction
  • Contents  [.pdf / 319 KB]
  • Glossary of Terms  [.pdf / 117 KB]
  • Introduction  [.pdf / 10 KB]
• Election Appendices
  • Appendix E1-A: Election Officials Appointment By Law  [.pdf / 19 KB]
  • Appendix E1-B Sample Advertisements - SEO and Asst SEO  [.pdf / 137 KB]
• Election Policies
  • Policy E1: Community Election Officials  [.pdf / 8 KB]
• Environmental Policies
  • Policy EHS1: Management of Waste Disposal Sites  [.pdf / 12 KB]
  • Policy EHS2: Water and Wastewater Utility Charges  [.pdf / 13 KB]
• Financial Appendices
  • Appendix F1-A: MCA Spreadsheet  [.pdf / 159 KB]
  • Appendix F1-B: Funding Exceptions for Interim-Level and Settlements  [.pdf / 25 KB]
  • Appendix F1-C: Honorarium Supplement  [.pdf / 88 KB]
  • Appendix F1-D: Water and Wastewater Schedule  [.pdf / 91 KB]
  • Appendix F1-E: Communities Funded for Community Safety Officer  [.pdf / 49 KB]
  • Appendix F1-F: Fire Program Response Groups  [.pdf / 21 KB]
  • Appendix F1-G: Staff Development Cost Calculations  [.pdf / 80 KB]
  • Appendix F2-A: Reporting Requirements and Community Calendar  [.pdf / 610 KB]
  • Appendix F2-B: Sample Audit Contract and Scope  [.pdf / 5 KB]
  • Appendix F2-C: Council Honorarium Maximums  [.pdf / 74 KB]
  • Appendix F2-D: Recreation and Wellness Templates  [.pdf / 276 KB]
  • Appendix F3-A: Definition of Municipal Services  [.pdf / 61 KB]
  • Appendix F3-B: Guidelines for Community Infrastructure  [.pdf / 1,222 KB]
  • Appendix F4-A: Letter of Agreement  [.pdf / 14 KB]
  • Appendix F5-A: Schedule A, Statuatory Declaration  [.pdf / 13 KB]
  • Appendix F6-A: Statuatory Declaration & Form A  [.pdf / 17 KB]
  • Appendix F6-B: Sample Community Credit Card Policy  [.pdf / 26 KB]
  • Appendix F8-A: Capital Project Application  [.pdf / 38 KB] - UNDER REVIEW
  • Appendix F8-A2: Capital Project Application - Digital  [.pdf / 1,133 KB] - UNDER REVIEW
  • Appendix F8-B: Project Assessment Form  [.pdf / 139 KB] - UNDER REVIEW
  • Appendix F8-C: Capital Process Flowchart  [.pdf / 141 KB] - UNDER REVIEW
  • Appendix F10-A: Vehicle Replacement Guideline  [.pdf / 21 KB]
  • Appendix F13-A: Capital Asset Thresholds and Estimated Useful Life  [.pdf / 25 KB]
• Financial Policies
  • Policy F1: Funding Formula Overview  [.pdf / 150 KB]
  • Policy F2: Local Government Services Program  [.pdf / 214 KB]
  • Policy F3: Community Infrastructure and Municipal Services  [.pdf / 26 KB]
  • Policy F4: Property Tax Collection  [.pdf / 17 KB]
  • Policy F5: Community Accounts Receivable Write-Off  [.pdf / 18 KB]
  • Policy F6: Financial Administration Issues  [.pdf / 38 KB]
  • Policy F7: Settlements  [.pdf / 12 KB]
  • Policy F8: Capital Program  [.pdf / 265 KB] - UNDER REVIEW
  • Policy F9: Community Employees  [.pdf / 261 KB]
  • Policy F10: Vehicle Replacement  [.pdf / 20 KB]
  • Policy F11: Community Deficits  [.pdf / 8 KB]
  • Policy F12: Community Reporting Requirements  [.pdf / 143 KB]
  • Policy F13: Tangible Capital Assets  [.pdf / 28 KB]
• General Appendices
  • Appendix G1-A: Standard Co-Management Agreement  [.pdf / 18 KB]
  • Appendix G5-A: Letter of Understanding  [.pdf / 13 KB]
  • Appendix G6-A: Sample Job Bulletin  [.pdf / 9 KB]
  • Appendix G8-A: Inventory Input Form  [.pdf / 251 KB]
  • Appendix G8-B: Inventory Disposal Form  [.pdf / 17 KB]
  • Appendix G9-A: Community Council Conflict of Interest Forms  [.pdf / 58 KB]
  • Appendix G9-B: Disclosure of Interest of a Member of Council During a Meeting  [.pdf / 10 KB]
  • Appendix G10-A: Form 1 Notice to Department Re: Bylaw [.pdf / 8 KB]
  • Appendix G10-B: Form 2 Notice of Public Meeting  [.pdf / 7 KB]
  • Appendix G10-C: Form 3 Certificate of Enactment  Re: By-Law  [.pdf / 8 KB]
  • Appendix G11-A: Raffle Licence Application  [.pdf / 13 KB]
• General Policies
  • Policy G1: Placement of Communities into Trust or Co-Management Status  [.pdf / 19 KB]
  • Policy G2: Provisions of Basic Local Services to Cottage Areas Falling within the Jurisdiction of the Department  [.pdf / 11 KB]
  • Policy G3: Community Elected Official Providing Services to the Community on a Contracted or Purchase Basis  [.pdf / 13 KB]
  • Policy G4: Communities Contracting for Community Services  [.pdf / 9 KB]
  • Policy G5: Contracting Community Capital Projects  [.pdf / 11 KB]
  • Policy G6: Criminal Record and Child Abuse Registry Checks  [.pdf / 95 KB]
  • Policy G7: Community Festivals Insurance  [.pdf / 13 KB]
  • Policy G8: Community Inventory  [.pdf / 20 KB]
  • Policy G9: Conflict of Interest  [.pdf / 77 KB]
  • Policy G10: By-law Procedure  [.pdf / 30 KB]
  • Policy G11: Raffle Licensing Procedure  [.pdf / 15 KB]
  • Policy G12: Property and Vehicle Insurance  [.pdf / 22 KB]
  • Policy G13: Funding of Shared Municipal Services Between Communities  [.pdf / 21 KB]
• Land Appendices
  • Appendix L3-A: Boundary Review Process  [.pdf / 12 KB]
  • Appendix L4-A: Circulation List for Recreational Crown Lands  [.pdf / 10 KB]
  • Appendix L5-A: Sample Plot Plan  [.pdf / 1.19 MB]
  • Appendix L5-B: Sample Registry  [.pdf / 18 KB]
• Land Policies
  • Policy L1: Application for Subdivision Approval  [.pdf / 9 KB]
  • Policy L2: Disposition of Lots Acquired by the Department through Tax Sale Proceedings  
  • [.pdf / 13 KB]
  • Policy L3: Community Boundaries  [.pdf / 17 KB]
  • Policy L4: Seasonal Recreational Subdivisions  [.pdf / 20 KB]
  • Policy L5: Public Cemeteries  [.pdf / 13 KB]
  • Policy L6: Application for Rural Residential Development  [.pdf / 11 KB]
  • Policy L7: Development of Cottage Lots and Recreational Homes  [.pdf / 15 KB]
  • Policy L8: Community Land Use Planning  [.pdf / 9 KB]
• Protective Services Appendices
  • Appendix PS1-A: Volunteer Fire Chief Agreement  [.pdf / 8 KB]
  • Appendix PS1-B: Incident Report  [.pdf / 8 KB]
  • Appendix PS1-C: Monthly Training Report  [.pdf / 8 KB]
  • Appendix PS2-A: Uniform and Equipment Requirements  [.pdf / 14 KB]
  • Appendix PS2-B: Community Safety Officer Work Plan  [.pdf / 14 KB]
  • Appendix PS2-C: Community Safety Officer Monthly Report  [.pdf / 14 KB]
  • Appendix PS2-D: Supplemental Report  [.pdf / 14 KB]
  • Appendix PS3-A: Community Safety Officer Vehicle Mileage Report  [.pdf / 11 KB]
  • Appendix PS3-B: Community Safety Officer Vehicle Accident Report  [.pdf / 17 KB]
• Protective Services Policies
  • Policy PS1: Volunteer Fire Department and Fire Chief Selection  [.pdf / 15 KB]
  • Policy PS2: Community Safety Officer Program  [.pdf / 15 KB]
  • Policy PS3: Community Safety Officer Vehicle  [.pdf / 17 KB]
• Public Works Appendices
  • Appendix PW2-A: Application for Roads to Isolated Dwellings  [.pdf / 9 KB]
  • Appendix PW2-B: Road Maintenance Agreement  [.pdf / 8 KB]
• Public Works Policies
  • Policy PW1: Infrastructure Operation and Maintenance  [.pdf / 114 KB]
  • Policy PW2: Road Application Procedures  [.pdf / 13 KB]
  • Policy PW3: Providing Driveway Approaches and Culverts  [.pdf / 9 KB]
  • Policy PW4: Dust Control for Settlements  [.pdf / 8 KB]

Recreation Director's Handbook  [.pdf / 14.54 MB]